Purchasing Coordinator

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

Major Responsibilities

• Under supervision, of Chief of Staff and Director of Olmsted Operations, with latitude for independent initiative and judgment, perform difficult and responsible administrative work to manage and coordinate all aspects for purchases and service contracts for the Capital Projects and Olmsted Operations.
• Manage the Capital division’s Other Than Personal Services (OTPS) budget. Prepare recommendations for distribution of the annual OTPS budget among various codes. Track OTPS budget codes and prepare OTPS budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports to the Chief of Staff and Director of Olmsted Operations.
• Work with division purchasing liaisons and staff to coordinate all OTPS purchases, utilizing Unifier, E-requester, Passport and the City’s Financial Management System (FMS). Research and prepare requisitions in accordance with procurement policies and procedures.
• Enter purchase requests into the various procurement systems (e-Requestor, PASSPort, PunchOut, and DCAS Office of Citywide Procurement Requirements Contracts).
• Reach out to vendors for detailed information and price quotes.
• Coordinate quotes and approvals for credit card purchases; process orders online and by phone as needed; collect Receiving Reports as needed for credit card holders and ensure monthly credit card reports are prepared and submitted on time.
• Inspect goods and services received. Balance invoices, shippers, purchase orders and requests.
• Track backorders and pending shipments. Prepare receiving reports. Collect and manage, receiving reports prepared by others and submit to central Purchasing & Accounting (P&A). Notify and return any unsatisfactory deliveries.
• Balance monthly credit card statements with corresponding receipts and receiving reports; prepare monthly credit card reports for Purchasing and Accounting.
• Assist the Chiefs and Executive Staff with related tasks, high profile and special assignments.
  
  

Work Location: Olmsted Center, Queens

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 735482.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

• Current Employees please include your ERN on your cover letter and resume.
  
  

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Preferred Skills

• Experience and/or education in procurement, and experience in purchasing and procurement for the City of New York. 2. Proficiency in computer software including Microsoft Word, Excel and Access. 3. Knowledge of E-requester, PASSPort and the City’s Financial Management System (FMS). 4. Excellent interpersonal, customer service and organizational skills. 5. Ability to work effectively as part of a team and independently. 6. Ability to work occasionally in the evenings and weekends. 7. Valid New York State driver license.
  
  

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $62,868.00 – $97,593.00