PMO Manager
Proven IT
Date: 7 hours ago
City: Tinley Park, IL
Salary:
$124,000
-
$140,000
per year
Contract type: Full time
Description
The PMO Manager is responsible for overseeing the day-to-day operations of the Project Management Office, ensuring consistent execution of project management standards, tools, and processes across both internal company initiatives and customer-facing engagements. This role provides direct leadership to a team of Project Managers and Project Coordinators, supporting the successful delivery of projects that align with the organizational goals and fostering continuous improvement within the PMO.
The PMO Manager provides hands-on leadership, mentorship, and operational oversight to drive project success across the organization. This includes promoting strong cross-functional collaboration, facilitating clear communication channels between teams and stakeholders, and ensuring project objectives remain aligned with broader business goals. This role also contributes to resource planning and supports risk mitigation across active initiatives.
In addition, the PMO Manager is responsible for gathering, maintaining, and presenting key data points such as Key Performance Indicators (KPIs) related to project health, resource utilization, and delivery timelines. They regularly analyze this data to identify trends, flag potential issues, and provide actionable insights to senior leadership and executive staff.
Ideal candidates bring extensive hands-on project leadership experience, strong people management capabilities, and the ability to lead through influence. They are detail-oriented, proactive, and skilled at bridging strategy and execution, making this role essential to sustaining project momentum and enabling scalable, process-driven growth within the PMO framework.
Requirements
RESPONSIBILITIES: Other duties may be assigned to meet business needs
Physical Demands
While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects; reach with hands and arms. The employee uses a computer, copier, fax, and telephone equipment. The employee must be able to sit for a prolonged period. Must be able to lift up to 15 pounds.
Benefits
GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits utilizing the Cigna network. Health options include a choice of 2 PPO plans or a High Deductible Health Plan with employer contributions to a Health Savings Account (HSA). In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness, hospital indemnity, accident coverage, short-term disability insurance, supplemental life and pet insurance. Additional offerings include an employee discount program, home and auto insurance services and commuter/transit FSA.
EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.
EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.
EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.
401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.
FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.
PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.
PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.
FITNESS CENTER: Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.
Salary Description
$124,000 - $140,000/annually
The PMO Manager is responsible for overseeing the day-to-day operations of the Project Management Office, ensuring consistent execution of project management standards, tools, and processes across both internal company initiatives and customer-facing engagements. This role provides direct leadership to a team of Project Managers and Project Coordinators, supporting the successful delivery of projects that align with the organizational goals and fostering continuous improvement within the PMO.
The PMO Manager provides hands-on leadership, mentorship, and operational oversight to drive project success across the organization. This includes promoting strong cross-functional collaboration, facilitating clear communication channels between teams and stakeholders, and ensuring project objectives remain aligned with broader business goals. This role also contributes to resource planning and supports risk mitigation across active initiatives.
In addition, the PMO Manager is responsible for gathering, maintaining, and presenting key data points such as Key Performance Indicators (KPIs) related to project health, resource utilization, and delivery timelines. They regularly analyze this data to identify trends, flag potential issues, and provide actionable insights to senior leadership and executive staff.
Ideal candidates bring extensive hands-on project leadership experience, strong people management capabilities, and the ability to lead through influence. They are detail-oriented, proactive, and skilled at bridging strategy and execution, making this role essential to sustaining project momentum and enabling scalable, process-driven growth within the PMO framework.
Requirements
RESPONSIBILITIES: Other duties may be assigned to meet business needs
- Lead the daily operations of the PMO, ensuring alignment with organizational and departmental objectives
- Implement and maintain consistency with scalable project management methodologies, templates, processes, and best practices
- Lead, manage, and hold the PMO team accountable through onboarding new team members, providing feedback, performance insights and reviews, and professional development.
- Support career path planning and professional development for PMO team members through regular 1:1s, skills assessments, and mentorship
- Monitor and report on project portfolio performance using KPIs and dashboards; ensure risk, scope, schedule, and budget are actively managed and look for opportunities for operational improvements
- Collaborate with other department leaders to improve cross-functional delivery, support change initiatives, and enhance stakeholder engagement
- Represent the PMO in leadership meetings, providing insight into project trends, risks, and capacity planning
- Support Leadership with financial reporting, strategic alignment reviews, and resource planning activities
- Foster a culture of continuous improvement, adaptability, and accountability within the project delivery teams
- Bachelor’s degree in Project Management, Business, or a related field; Master’s degree or MBA preferred; or equivalent experience
- 5+ years of project management experience as the lead on projects
- Demonstrated experience implementing or managing PMO processes, tools, and standards
- Strong understanding of project management principles, project delivery methodologies (Agile, Waterfall, hybrid), and project lifecycle management; experience with PMI standards strongly preferred
- Proven ability to coach, lead, and motivate high-performing teams
- Excellent communication, interpersonal, and conflict resolution skills
Physical Demands
While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects; reach with hands and arms. The employee uses a computer, copier, fax, and telephone equipment. The employee must be able to sit for a prolonged period. Must be able to lift up to 15 pounds.
Benefits
GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits utilizing the Cigna network. Health options include a choice of 2 PPO plans or a High Deductible Health Plan with employer contributions to a Health Savings Account (HSA). In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness, hospital indemnity, accident coverage, short-term disability insurance, supplemental life and pet insurance. Additional offerings include an employee discount program, home and auto insurance services and commuter/transit FSA.
EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.
EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.
EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.
401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.
FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.
PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.
PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.
FITNESS CENTER: Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.
Salary Description
$124,000 - $140,000/annually
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