Administrative Assistant

Major Responsibilities

Performance of diversified administrative and secretarial work in support of the Director of Women and Infants' Services, Chairman of OB/Gyn, MFM and OB/Gyn physicians, MCOs and CPSs and other leaders in the department.

• Coordinate work or provide direction and/or guidance to others.
• Coordinate meetings and special events with very little direction.
• Promotes patient safety by reporting of issues through established channels and participating as requested in safety initiatives.
• Initiate follow-up for calls, correspondence, etc. received by department.
• Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages
• Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
• Compile, analyze and summarize data to prepare reports.
• Facilitate and manage the in-house call schedule.
• Managing of AdvocateWorks for the department.
  
  

Preparation and dissemination of correspondence.

• Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
• Compose correspondence for supervisor/staff.
• Collect data and/or compile information to prepare reports for the department.
• Take and transcribe dictation as needed.
  
  

Adheres to system and facility policies and procedure as well as standard of the regulatory bodies.

• Proficient with the ADS managing policies.
• Proficient with the document control and updating documents
• Adheres to the SBAR criteria with the postings of announcements.
  
  

Maintenance of department files.

• Maintain records and files within the department/unit.
• Create and set up filing systems within department/unit. Education/Experience Required:
• High school or equivalent
• 5 years administrative secretarial experience or
• Associates degree and 3-4 years administrative secretarial experience
  
  

Knowledge, Skills & Abilities Required:

• Typing 60+ words per minute, preferred
• Extensive knowledge of several software applications is preferred
• Ability to create spread-sheets manipulate data preferred
• Ability to work independently
  
  

Not applicable

Physical Requirements And Working Conditions

N/A This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.