HR Coordinator

Job Description: HR & Office Administrator

Position Summary

The HR & Office Administrator provides comprehensive support in managing human resources and administrative operations within Open Arms Link (OAL). This role ensures effective recruitment and retention of staff, compliance with healthcare regulations, enabling OAL to deliver high-quality, and compassionate care to clients.

Key Responsibilities

Human Resources

• Lead recruitment and hiring efforts for caregivers and support staff.
• Manage onboarding, credential verification, and caregiver training in alignment with home health standards.
• Maintain HRIS records, staff files, and ensure compliance with HIPAA and state/federal labor laws.
• Track staff certifications and continuing education requirements.
• Support payroll processing, PTO administration, and benefits coordination.
• Support day-to-day office operations, including scheduling, correspondence, HR filing.
• Serve as the central communication point between field staff, management, and clients.
• Maintain accurate staff records in compliance with LARA regulations.
• Coordinate meetings, training sessions, and maintain office calendars.
• Oversee office safety, technology, and vendor relations.
• Ensure agency compliance with accreditation standards.
• Assist with audits, surveys, and inspections by maintaining accurate documentation.
• Monitor incident reporting, workers’ compensation, and safety initiatives.
• Partner with leadership to identify staff training and professional development needs.
• Organize in-service training, workshops, and wellness initiatives.
• Implement recognition and reward programs to strengthen employee engagement.
  
  
  

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field (preferred).
• 2–4 years HR or office administration experience; healthcare/home health experience highly desirable.
• Familiarity with HRIS, payroll, and scheduling software.
• Excellent organizational, communication, and interpersonal skills.
• Strong knowledge of labor laws, HR best practices, and healthcare compliance requirements.
  
  
  

Core Competencies

• Compassion – Demonstrates empathy for both staff and clients.
• Accountability – Maintains high standards in compliance, documentation, and ethics.
• Reliability – Ensures consistency in HR, payroll, and administrative processes.
• Excellence – Strives for efficiency and continuous improvement in all duties.