Marketing Project Manager

Marketing

Project Manager

About Us

Velocity and its portfolio of brands are the nation’s leading builders of Re-Engineered Classics, redefining what it means to own a classic. Our vehicles aren’t just restored; they’re entirely reborn. By blending timeless design with today’s performance, comforts, and technology, we set the standard for how classics are built, owned, and driven. Every product we create is crafted without compromise, honoring the past while delivering the experience of today.

Velocity’s Culture and Core Values

Success at Velocity requires a “whatever it takes” mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomes—because growth does not come from comfort.

We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. “That’s not my job” is not in our vocabulary; when one part of our team falls short, we all do.

Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success.

Overview

The Marketing Project Manager at Velocity and its portfolio of brands plays a key role in ensuring that marketing initiatives and creative deliverables run smoothly, on time, and aligned with business goals. This role manages incoming requests, oversees project trafficking, and facilitates cross-team communication to ensure campaigns are executed efficiently and effectively.

The ideal candidate thrives in a fast-paced environment, excels at organization and problem-solving, and brings proven experience in marketing project or production management. Success in this role requires ownership and accountability, setting and managing expectations across scope, timelines, roles, and resources while driving projects to completion with quality and precision. By keeping campaigns on track and aligned with business priorities, this position directly supports Velocity’s goals of advancing brand awareness and generating qualified leads.

Job Level

Individual Contributor

Reports To

VP of Marketing

Duties and Responsibilities

Project Intake & Trafficking

• Receive, review, assign, and manage incoming marketing requests across campaigns, creative deliverables, and content needs.
• Prioritize and schedule projects based on deadlines, resources, and strategic goals.
• Monitor backlog and maintain project tracking systems for transparency and accountability.
• Review project briefs and ask clarifying questions to ensure objectives, deliverables, and timelines are clearly defined before work begins.
  
  

Project Coordination & Communication

• Facilitate project kickoffs, sprint planning sessions, and cross-team check-ins to align stakeholders.
• Act as the main point of contact between creative, digital, and leadership teams to ensure alignment.
• Communicate project priorities to cross-functional stakeholders to gain their alignment and required resources.
• Influence decision-making and negotiate timelines or priorities where needed.
• Track team capacity and resource allocation, escalating risks when workloads may impact deadlines.
• Coordinate and schedule key meetings, document decisions and action items, and ensure follow-up.
  
  

Process & Workflow Management

• Manage and maintain the master marketing calendar, ensuring campaigns, events, and deliverables align with organizational priorities and milestones.
• Utilize project management software (e.g., Basecamp, Monday.com, Asana, or similar) to organize and track all marketing initiatives.
• Identify opportunities to streamline processes, reduce turnaround times, and improve quality.
• Apply change management principles to ensure scope adjustments are properly documented, approved, and integrated into project workflows.
• Maintain and archive project documentation (briefs, approvals, assets, reports) for easy access and accountability.
  
  

Photo, Video & Event Coordination

• Assist with coordinating photo and video production projects, including scheduling, resources, and deliverables.
• Support event marketing initiatives by tracking timelines and ensuring cross-team coordination.
• Ensure production schedules align with overall campaign timelines.
  
  

Vendor & Resource Coordination

• Liaise with external vendors, agencies, and freelancers to manage timelines and deliverables.
• Request quotes, review contracts, and ensure timely delivery of outside creative or production needs.
• Ensure vendor deliverables meet Velocity’s quality and brand standards.
  
  

Quality & Brand Consistency

• Support the Creative Director and Digital Marketing Director in ensuring deliverables align with Velocity’s brand standards.
• Champion Velocity’s high standards for craftsmanship and premium brand positioning across all deliverables.
• Partner across internal teams (creative, digital, sales, PR, events) to ensure consistent messaging across all channels.
• Coordinate and maintain client-facing collateral (inventory sheets, brochures, event materials) within a Digital Asset Management (DAM) system.
  
  

Performance & Reporting

• Generate weekly project status reports and dashboards for leadership.
• Track KPIs related to project delivery, resource usage, and team productivity.
• Monitor campaign performance metrics, providing insights that guide optimization and future planning.
• Proactively identify risks and develop contingency/best/base case scenarios and resolution plans.
• Escalate critical issues to leadership and drive solutions to keep projects on track.
  
  

Key Performance Indicators (KPIs)

• On-Time Delivery: 98%+ of marketing projects and campaigns delivered by agreed deadlines.
• Request Turnaround: Average of 1 business day or less for processing and assigning incoming project requests.
• Cross-Team Satisfaction: Average satisfaction score of 8/10+ from internal stakeholders on communication, clarity, and execution.
• Workflow Efficiency: Quarterly reduction in project bottlenecks, measured by fewer delayed tasks and smoother handoffs.
• Revision Rate: 85%+ of deliverables require one round of revisions or fewer before final approval.
• Tool Utilization: 98%+ of active projects consistently tracked in project management software.
• Budget Adherence: Projects requiring vendor support completed within 5% of approved budget.
• Production Coordination: Photo/video shoots and event deliverables meet 100% of pre-defined schedules without last-minute rescheduling.
• Reporting Cadence: Weekly project status reports delivered to leadership on time and with actionable insights.
• Campaign Impact: Project execution contributes to increased campaign efficiency, brand awareness, and measurable lead generation support.
  
  

Required Skills And Abilities

• Proven ability to manage multiple marketing campaigns, creative projects, and event-based initiatives concurrently.
• Highly organized and detail-oriented with a proactive, problem-solving mindset.
• Strong interpersonal and communication skills with the ability to collaborate across departments.
• Confident in leading cross-functional teams through all stages of project execution with minimal supervision.
• Proficiency in project management tools (Basecamp, Monday.com, Asana, Trello, or similar).
• Familiarity with marketing channels including digital, print, video, events, and PR.
• Strong reporting and documentation skills, including archival of project records.
• Composed under pressure and adept at problem-solving in dynamic, shifting environments.
• Strong relationship-building skills, negotiation abilities, and a positive, solution-oriented mindset.
• Ability to lead by influence, driving accountability across creative, digital, and vendor teams without direct reporting lines.
  
  

Education Background and Experience

• Bachelor’s degree in Marketing, Communications, Project Management, or related field preferred.
• 3–5 years of experience in marketing project management, production trafficking, or similar role.
• Project management certification (PMP, CAPM, or equivalent) a plus.
• Experience in automotive, luxury, or lifestyle industries preferred but not required.
  
  

Physical Demands (To include but not limited to)

• Prolonged periods of sitting at a desk or workstation.
• Occasional standing or walking within the office or shop.
• Lifting and carrying items up to 20 pounds.
• Frequent use of hands for typing and computer work.
• Communication with vendors, team members, and leadership via in-person, phone, or video.
• Exposure to noise and activity when near shop areas (PPE may be required).
• Ability to safely operate a motor vehicle.
  
  

Benefits Include

• Compensation: Pay is based on experience and qualifications
• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment
  
  

Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity.

Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.