Office Manager - Spanish Bilingual required

Who are we?

At 360 Behavioral Health, we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise, we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services authorities. Today, 360 Behavioral Health is one of the top ABA, enhanced personal assistance and respite providers in the United States. The commitment, dedication, and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for “The 5 Best ABA Therapy Providers for 2023”, and to us being labeled as a certified “Best Place To Work”!

What would this role do?

The Office Manager-Spanish Bilingual plays a critical role in guiding the professional growth of our team. This position is the face of the clinic and will act as a liaison between the clinic and the customers, which includes but is not limited to all Partners, and clients. The Office Manager has knowledge and ability to perform all tasks in administrative roles within the company.

What We Offer

• Competitive compensation (we value transparency) $21.00-$31.00/Hourly (DOE)
• Available M- F 10:30pm-7:00pm
• Student loan repayment assistance for eligible roles
• Bonus program(s) for eligible roles
• Career development and advancement opportunities
• Flexible scheduling
• Great and fun company culture
• Expansive Health, Vision, and Dental plans for our full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!
  
  
  

Role Responsibilities

• Oversee administrative operations and provide support to clinical and administrative staff, ensuring compliance with policies, HIPAA, and mandated reporting laws.
• Manage reception duties, office maintenance, inventory, supplies, and company property to maintain a professional and efficient work environment.
• Coordinate logistics for meetings, trainings, events, audits, and special projects, ensuring timely completion and smooth execution.
• Support staff with documentation, communication, electronic systems management, and schedule changes through internal portals.
• Provide clinical support by managing client records, tracking data, processing documentation, and assisting with authorizations and assessments.
• Oversee scheduling functions, including permanent schedules, daily adjustments, training cohorts, contract fulfillment tracking, and optimization of authorized hours.
• Facilitate onboarding and recruiting efforts, including interviews, training support, and coordination of hiring events.
  
  
  

Must Haves

• Minimum high school diploma or GED
• Spanish Bilingual
• Office experience
• 2+ years in a related administrative position preferred.
  
  
  

Nice to Haves

• Computer savvy with thorough knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Self-motivated, responsible, honest, and articulate.
• Strong leadership skills to take initiative on complex issues.
• Excellent organizational, communications, and time management skills.
• Customer service focus with a professional demeanor, boundaries, and composure.
• Ability to politely interact with individuals and families from diverse backgrounds.
• Basic knowledge of developmental disabilities and/or applied behavior analysis (ABA)
  
  
  

360 Behavioral Health is an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system, we are committed to providing reasonable accommodations. Please contact us at 855-360-4437 for assistance.

EEO/Minorities/Females/Disabled/Veterans 

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to [email protected] to let us know the nature of your request.  For more EEO information about applicant rights click here.

Americans With Disabilities Act

360 Behavioral Health, does not discriminate on the basis of disability in its services, programs, or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health, will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures contact [ADA Coordinator name and contact information] as soon as possible, preferably 30 days before the activity or event. For inquiries, please contact us at [email protected]