Administrative Assistant

Brownsville, TX

Job Summary

Under the direction of the Operations Manager, perform all job requirements and functions of the position.

Duties and Responsibilities

• Greeting and welcoming guests. Follow security process for visitors (i.e. signing in when arriving and signing out when departing, providing visitor badge.)
• Sign for certified mail, official documents, and deliveries made to the main lobby. Sort and hand out mail.
• Order and put away supplies.
• Answering the telephone in a prompt and professional manner, addressing internal, (and/or) external customer inquiries, etc.
• Provide directions to truck drivers, sales representatives, or other interested parties.
• Update Out of Office Calendar daily and distribute twice weekly.
• Maintain the shipping files for orders which have been shipped and/or received.
• Scan order and purchasing documents to the correct parties (as needed)
• Set up shipments for small packages (UPS/FEDEX)
• Schedule and coordinate interviews.
• Post and remove job bids, all internal memos, internal employee postings, new hire, transfer, promotion announcements.
• Assist with employee events.
• Receives orders from Allied Columbus material on system and send verification of all orders received
• Prepare all paperwork needed for both domestic and international shipment and arrange shipping.
• Communicate with shipping companies for pick up and delivery of shipments.
• Prepare initial research for presentations by gathering data on sales, products, and other statistics, as necessary.
• Keep records on all items purchased. Produce a purchase order through SAP.
• Process temp employees
• Accurately post daily production and inventory transfers
• Keep kitchenette area stocked and cleaned.
• Miscellaneous copying and clerical support as needed.
• Contact IT with phone system issues.
• Overtime hours may be required at times.
• Follow all company rules and regulations.
• Any other duties assigned.
  
  

This job description illustrates the types of duties performed in this job. It is not intended to be an exhaustive listing of each essential function of the job. Employees in this job may be required to perform other duties as assigned by supervisors although not specifically listed herein and those duties may be essential to the job. Because job content may change from time to time, the Company reserves the right to add and/or delete tasks from this job at any time.

Qualifications

• Three to five years of experience in an administrative or clerical role.
• Dependable and able to maintain the attendance required to perform the job.
• Strong computer skills (Word, Excel, PowerPoint, and others as needed).
• Ability to perform all routine office skills efficiently.
• Excellent interpersonal and customer service skills.
• Experience with multi line phone system, office etiquette, and professional appearance.
• Must have good communication, grammar, and composition skills.
• Attention to detail.
• Must be fluent in English and Spanish, both written and spoken.
  
  

Work Environment

• Office environment
• Usually work in areas that are visible and accessible to the public and other employees, such as the front desk of a lobby.
• Typically exposed to office noise and interruptions such as printer, phone, and other electronic devices.
  
  

Physical Requirements

• Sitting for extended periods of time.
• Works on computers for substantial amount of time.
• Occasionally lifting less than 50 pounds; office equipment/supplies.
  
  

Allied Mineral Products offers competitive wages, health, dental, STD, LTD, ESOP retirement plan and profit sharing. Passing a drug screen is required prior to starting work should an offer be made.

Allied Mineral Products Holding, Inc. is an Equal Opportunity Employer/Veterans/Disabled.