Accounting Associate

Description

JOB DESCRIPTION

Job Title: Accounting Associate

Department: Accounting

Reports To: Accounting Manager

FLSA Status: Non-Exempt

Summary

The Accounting Associate handles various aspects of accounting for the Organization. The Accounting Associate has a direct responsibility for maintaining general ledger accounts, processing client invoicing, and producing various accounting and financial reports.

Essential Duties And Responsibilities

• Assists the Accounting Manager with the day-to-day, monthly, and year-end operations of the Accounting/ Finance Department.
• Prepares and submits customer invoices for Production and Print work. Supports the Staff Accountant with Account Management billing, as needed.
• Assists with month-end account management processing and recording of accounts receivable transactions, as needed.
• Manages client collections, monitors customer accounts for non-payment and delayed payment.
• Reports weekly collection status to Controller and Accounting Manager and appropriate management team members.
• Performs general accounts analysis and reconciliations, such as monthly department revenue and cost reports, including the reconciliations of bank accounts and other GL accounts, as assigned. Prepares journal and adjusting entries, as needed.
• Prepares monthly financial reports such the unearned revenue reconciliation and company sales report, for Controller and/or Accounting Manager’s review.
• Daily responsibility of checking/routing company voicemails, scanning mail, and reconciliation of written postage checks.
• Weekly responsibility for organization of file/mailroom, distribution of stamps to production staff and maintaining companywide office supply orders.
• Assists with ad-hoc financial projects and perform additional duties as assigned by the Accounting Manager.
  
  

Requirements

QUALIFICATIONS

EDUCATION And/or EXPERIENCE

• Bachelor’s degree in Accounting, Business, Economics, Finance, preferred
• Knowledge of generally accepted accounting and bookkeeping principles and procedures.
  
  

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence.

Mathematical Skills

Ability to calculate figures by utilizing concepts of basic mathematics and occasional basic algebra.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other Skills

Detail-oriented. Customer service oriented, Teamwork, Communication skills, Computer literate. Multi-tasking. Strong Excel skills. Knowledge of accounting software.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to walk, sit, use hands to finger, handle or feel, and talk or hear. The employee frequently is required to stand. The employee is occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.