HR Compliance Coordinator

Job Type

Full-time

Description

Title: HR Compliance Coordinator

Reports to: Executive of Food Safety & Compliance

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

Company Summary

Pero Family Farms is a market share leader with over a century of dedication, commitment, and integrity. Operating since 1908, Pero is the farm trusted by retailers and consumers alike. We are a fully integrated farming operation, with departments that specialize in organic farming, logistics, global supply chain management, national sales operations, food processing operations, and strategic marketing functions. Our operation includes over 35,000 acres spanning across the East Coast of the United States from Florida to New York, with distribution and production facilities in several different states. We pride ourselves in maintaining a strong family heritage and tradition that has been dedicated to quality, innovation, and excellent customer service that has been feeding America’s families for over a century. Our family’s passion for farming remains unwavering, with a vision to continue the tradition for many generations to come, whilst maintaining the reverence and trust it has established with the American consumer. As we expand our offering to include an assortment of organic vegetable options; we have become one of the largest organic vegetable growers in the country and we are looking to grow our workforce family. Join us in continuing and strengthening our position as a market share leader dedicated and trusted by retailers and consumers alike.

Job Summary

The Duties of the HR Compliance Coordinator include, but are not limited to, facilitating compliance of the I-9 process, procedures, and documentation. Following up with new hires, verification, and expiration dates is mandated. This role is instrumental in working alongside our frontline production employees. Our ideal candidate is someone who has a desire to learn and become a trusted partner to both our production employees and the HR team. The HR Compliance Coordinator ensures that all human resource policies, procedures, and practices align with federal, state, and local employment laws, as well as industry-specific regulations. This role works closely with HR, Safety, and Operations, to maintain compliance with labor laws, food industry workforce standards and company policies while supporting audits, documentation, and training initiatives.

Requirements

ESSENTIAL FUNCTIONS

• Coordinate logistics of hiring days, recruitment compliance, onboarding, and offboarding processes
• Assist the VP of Human Resources and managers with the hiring process, including submitting I-9 documents
• Process I-9 employment verification by gathering the necessary documentation, inputting identification information into the E-Verify system, and troubleshooting errors or inconsistencies to ensure timely compliance with I-9 regulations
• Validate new hire identification by assuring the provided forms are authentic, active, and compliant with I-9 regulations to confirm eligibility for employment
• Set up and maintain employee files, I-9 verification and maintain human resource information system records to assist with external audits
• Monitor Employee compliance by tracking document expiration dates, processing notification letters to employees approaching expiration, taking appropriate action when employment eligibility issues arise, and informing managers to ensure employment eligibility
• Support HR investigations into employee complaints, policy violations, or compliance issues
• Track Employment Authorization cards to check their expiration date and process new cards accordingly by updating excel file
• Coordinate with hiring managers and supervisors for employee authorization once cleared from E-verify
• Work alongside of Payroll Clerk to make corrections in Data Track daily for locations needing support
• Enter Direct Deposits, W-4’s, Terminations amongst other transactions in the HRIS system
• Process Crew Leader payroll weekly for multiple states
• Maintain PTO database for days and hours owed for companies in HRIS system
• Print badges as needed for plant locations
• Provide general administrative support including but not limited to maintaining employee databases, filing, scheduling, reporting, and coordinating functions of the human resource department
• Coordinate compliance-related training for managers and employees, including harassment prevention, workplace safety, and food facility security
• Serve as the liaison to the Chief Human Resources Officer, the VP of HR and the payroll department
• Monitor and ensure compliance with federal, state, and local employment laws (EEO, FMLA, ADA, FLSA, OSHA, etc.).
• Prepare and maintain required compliance documentation for internal and external audits (USDA, FDA, and OSHA).
• Stay current on legislation affecting the food industry workforce, including wage and hour laws, safety regulations, and food plan security requirements.
• Assist in creating HR metrics and evaluation reports
• All other related job responsibilities as directed by the Executive Director of Food Safety and Compliance
  
  

Knowledge And Skill Requirements

• 2+ years of HR experience, preferably working with food manufacturing or food service industry
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field required
• Bilingual required (Spanish and/or Creole)
• Strong attention to detail, organization, and documentation skills
• Ability to multi-task in a fast-paced environment
• Facilitation and creation of Microsoft Excel spreadsheets, charts, graphs for reporting purposes
• Ability to exercise good judgement and ethical standards in a variety of situations.
  
  

Company Benefits/Perks

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)
  
  

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the companies needs evolve.