Administrative Support Coordinator

Thompson Coburn LLP, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time, non-exempt Administrative Support Coordinator to join its Birmingham office. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation, and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Under the supervision of the Senior Manager of Legal Support Services, the Administrative Support Coordinator provides administrative and office operations support for attorneys and legal support staff. This is a great opportunity for someone who thrives in a fast-paced, team-oriented environment and is looking to build a career within a respected firm. This position requires in-office support.

Key Responsibilities

• Manages incoming calls and provides client assistance.
• Ensures attorney timesheets are proofread and released in a timely manner and processes client billing statements.
• Handles document management, including scanning, copying, printing, and filing.
• Drafts, edits, and formats correspondence, legal documents, and reports.
• Manages attorney calendars, schedules appointments, and coordinates travel arrangements.
• Oversees inventory of office supplies, coordinates deliveries, and maintains office operations.
• Assists with building security needs and access card management.
• Schedules and prepares conference rooms and places catering orders.
• Processes check requests and expense reports.
  
  

Education And Experience Qualifications

• Requires a High School Diploma or equivalent; Associate Degree preferred.
• Requires a minimum of one (1) year of administrative experience.
• Prior experience as an office assistant or similar administrative support role required.
• Exhibits strong attention to detail and excellent communication skills.
  
  

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Vacation Time
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care
  
  

Equal Opportunity Employer M/F/D/V