Department Administrator

Burke Porter, an Ascential Technologies Brand


Date: 8 hours ago
City: Blaine, MN
Salary: $23 - $25 per hour
Contract type: Full time
Office Admin Functions

    • Provide service to employees and external customers, vendors and visitors.
    • Answer phone calls through Teams Voice system and greet visitors
    • Update announcements and distribute general information
    • Open, sort and distribute the incoming mail daily. Prepare outgoing mail.
    • Order and maintain office supply inventory and hospitality supplies
    • Coordinate arrangements for customer meetings including refreshments and catering.
    • Update and maintain department pages on the company intranet.
    • Assist with other general office tasks as needed.
HR & Learning Functions

    • Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports.
    • Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records.
    • Manage PTO, expenses, and payroll
    • Coordinate new employee onboarding and safety training; manage related records.
    • Assist employees with benefits questions and elections
    • Update employee records and maintain employee files.
    • Compile and report HR metrics
    • Manage recruiting process for select roles.
    • Contribute to EHS- related events and documentation
    • Assist with other HR tasks as needed.
Accounting (AP) Functions

    • Process PO and non-PO A/P invoices
    • Assist in processing employee expense reports.
    • If problems, research follow-through and resolve vendor issues
    • File approved invoices in A/P, maintain files.
    • Send monthly statement and ACH communications.
    • Assist with A/R when assigned (invoicing, collections, etc.)
    • Assist with other accounting tasks as needed.
Cross Department Support

    • Coordinate meetings, maintain shared calendars, and support documentation routing among teams.
    • Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity
    • Facilitate intake and routing of departmental requests; escalate issues to appropriate leaders as needed.
Hourly pay $23.00- $25.00

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