Part-Time Student Procurement and Operations Assistant

Work-study preferred.

Students who are eligible for Federal Work-Study are encouraged to apply. To check your eligibility, log in to your Student Center (SIS) and navigate to View/Manage My Financial Aid. There, you can review your financial aid package and confirm your work-study status.

NURSING (BL-NURS-IUBLA)

Indiana University School of Nursing (IUSON) is a global leader in creating innovative learning environments that support excellence in education and research to advance the health of the world's citizens. Since its founding in 1914, Indiana University School of Nursing has evolved into the largest nursing school in the country that offers a full range of academic degrees from BSN to doctorate. Through education, practice, advocacy, research, and collaboration, Indiana University School of Nursing prepares nurses with the knowledge and resources to transform the health of the communities we serve.

Indiana University School of Nursing (IUSON) is seeking a detail-oriented and customer-service focused Part-Time Procurement and Operations Assistant to join our team.

Department Specific Responsibilities

• Performs moderately complex administrative financial duties in support of the department's daily business operations, ensuring compliance with university policies and procedures as well as applicable federal and state regulations.
• Assists with other administrative duties as assigned.
• Serves as primary point of contact for IU Nursing faculty and staff regarding financial transactions. Provides guidance and support on procurement policies and procedures.
• Processes various documents and reimbursements into the university's central information systems (Travel, KFS, HRMS, etc.).
• Reconciles travel and p-card transactions.
• Reviews and verifies the accuracy, completeness, and adherence to university purchasing policies for all submitted requests. This includes ensuring proper chart of accounts coding, appropriate vendor selection, and justification for purchases.
• Assists with the review and verification of invoices against purchase orders and university policies, ensuring timely and accurate payment processing.
• Troubleshoots and resolves issues related to BUY.IU transactions, collaborating with relevant university departments (e.g., Purchasing, Accounts Payable) as needed.
• May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
• May work on office projects engaging others to collaborate and accountable to see through to completion.
• Serves as liaison to department and/or other university divisions.
• May assist with other duties as assigned.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Currently enrolled as a student at Indiana University
  
  

Preferred

• Sophomore or junior in class standing
• 3.0 cumulative Grade Point Average (GPA)
  
  

Preferred

WORK EXPERIENCE

• 2 years of relevant experience
  
  

Skills

Required

• Proficient written and verbal communication skills
• Demonstrated ability to maintain confidential information
• Demonstrated time management and priority setting skills
• Possesses flexibility to work in a fast paced, dynamic environment
• Proficient in software such as Word, Excel, and Outlook
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
• Basic accounting and financial skills; ability to reconcile accounts
• Ability to manage multiple projects, meet deadlines, and coordinate with multiple stakeholders
• Ability to execute administrative tasks with attention to detail
• Ability to work and fulfill responsibilities with minimal supervision
• Maintains a high degree of professionalism
• Effective interpersonal skills
• Excellent organizational skills
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This is an in-person position.

$15.00 - $20.00 hourly based on skills and experience

Up to 15 hours per week. Schedule will vary based on availability and business need.

Office hours are Monday through Friday, 9:00 AM - 4:00 PM

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Student Employee

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234