Executive Administrator

Job Type

Full-time

Description

About Us:

DOXA is an award-winning specialty insurance platform that acquires and develops niche-market insurance program administrators, underwriting companies, and distribution partners including MGAs, MGUs, brokers, and direct-to-consumer operators. We provide centralized sales, marketing, underwriting, and operational support that helps our companies unlock their full growth potential.

With hundreds of custom specialty insurance programs and partnerships and more than 20,000 agent and broker relationships nationwide, DOXA’s rapid growth is reaching new heights.

Our rapid evolution means we can deliver on something most companies just talk about; building a workplace where talented professionals are drawn to the impact they can make. We offer competitive benefits and compensation, but what really differentiates us is our culture empowerment and commitment to innovation in the specialty insurance space.

If you're an ambitious professional looking to evolve your career, we'd love to talk. Ready to join a community of experts redefining the specialty insurance space?

Benefits

DOXA Insurance Holdings offers employees an excellent work environment with opportunities for growth. We offer flexible work schedules and casual work attire & environment. Our compensation package includes vacation and sick compensation, health, dental, vision, life, and long-term disability insurance, and a matching 401(k) plan. This position will be in-office at DOXA Headquarters in Fort Wayne, IN.

Position Summary

The Executive Administrator provides high-level administrative support to senior executives, ensuring the efficient operation of the executive office and effective communication across the organization. This role requires discretion, professionalism, and strong critical thinking to anticipate needs, prioritize competing demands, and make informed decisions based on executive preferences and organizational priorities. The Executive Administrator thrives in a fast-paced environment while maintaining accuracy, confidentiality, and seamless coordination.

Key Responsibilities

• Serve as the main point of contact for executive scheduling, exercising judgment and critical reasoning to balance stakeholder requests with executive preferences, organizational priorities, and timely escalation of critical matters.
• Arrange travel plans, itineraries, and accommodations for executives.
• Coordinate logistics and event/meal coordination and logistics for meetings, conferences, and special events.
• Screen and direct phone calls, emails, and other communications to appropriate parties.
• Maintain confidential files and records, ensuring data security and privacy.
• Assist in the preparation and tracking of budgets, invoices, and expense reports.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Oversee supply management for the Fort Wayne corporate office, including management of supply vendors.
• Adapt to evolving priorities by taking on additional projects and responsibilities as directed by senior leadership.
  
  

Requirements

• High School Diploma or GED Required
• Minimum of 5 years of experience in executive support or administrative roles.
• Exceptional organizational, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Demonstrated ability to prioritize, manage multiple demands, and make sound decisions under pressure.
• Professional discretion and ability to handle sensitive information.
• Proven ability to work independently while fostering collaboration across multiple stakeholders.
• Excellent problem-solving and decision-making abilities.