Executive Assistant, Central Valley

Description

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

Job Summary

The Executive Assistant provides high-level administrative and project support to the CV Superintendent and Associate Superintendents.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

• Maintain calendars, scheduling appointments and conference calls; make travel arrangements
• Coordinate all internal and external communication between the school executive and school site personnel, parents, students, and other stakeholders
• Produce correspondence (i.e., letters, memos, forms, written policies and procedures, etc.); create electronic copies of administrative and educational materials
• Assist in preparing reports, presentations, and related materials, including data analysis, summarization, and creation of supporting documents
• Coordinate Aspire Central Valley regional educational activities
• Conduct research as needed
• Maintain the appearance and organization of the regional offices (including supplies organization, design, etc)
• Manage vendor relationships
• Support other Aspire Central Valley team members as needed
• Handle sensitive information with discretion and confidentiality
• Handle calls from both internal and external sources
• Summarize, communicate, and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved.
  
  

Additional:

• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Perform other related duties as required and assigned.
  
  

Qualifications

Competencies:

• Highly proficient in executive-level administrative functions
• Ability to learn new software
• Ability to anticipate and resolve problems
• Excellent communication and interpersonal skills with demonstrated ability to write clearly and persuasively
• Strong command of word processing; exemplary spelling and grammar skills
• Ability to interface well with all departments of the company and to represent the Area Superintendent in a highly professional manner
• Ability to maintain the highest level of confidentiality
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently; ability to work independently
• Spanish bilingual preferred, but not required
  
  

Minimum educational level:

• Two years college or equivalent work experience
  
  

Experience required:

• 3+ years in fast-paced, ever changing administrative support position
• Proficiency with Microsoft Office
  
  

Physical requirements:

• Moving self in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
  
  

Work authorization requirements:

• Clear the Department of Justice background screening
• Authorized to work in the United States
• Provide health (TB) clearance (renewed every four years)
  
  

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work indoors in a standard office environment, computer lab, and/or classroom environment
• Work is performed in indoor and outdoor environments
• Exposure to dust, oils, and cleaning chemicals
• Some exposure to childhood and other diseases in a school environment
• May be required to work outside of typical work days and office hours to meet operational deadlines
  
  

EEO STATEMENT

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Central Valley Executive Assistant wage details are linked here.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.