Project Accountant 1

POSITION SUMMARY:

The Project Accountant 1 is responsible for general administrative duties, maintaining accurate and complete records of project documents, and assisting and supporting the project team members with the accounting and billing process. The position works under the direct supervision of the Project Manager with guidance from the Director of Project Accounting. This position must demonstrate strong organizational and time management skills and strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES:

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractor pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager
• Requests, collects, and files partial and final release of liens; responds to Notice of Commencement (NOC) and tracking
• Tracks and assists with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Assists with onboarding of new team members
• Processes Personal Action Forms (PAF) for all craft employee changes
• Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards
• Generate billing backup detail and reconcile billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Manages the AP/AR process within the accounting system/ERP
• Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Set up and maintain general subcontractor correspondence and accounting files in the document control system
• Coordinates vendor payments with Corporate AP staff to ensure company policy is followed before payment, including adherence to pay-if-paid provisions
• Receive, date stamp, and distribute all incoming mail
• Order and maintain stock of office supplies
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Assist in Project Close Out process
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.
• Comfortable working in a paperless environment
• Experience working in Vista or similar accounting system/ERP
• Good time management and organizational skills
• Ability to follow set instructions and seek results
• Functions actively and effectively as part of a team
• Dependability

MINIMUM QUALIFICATIONS

• High school diploma or GED
• 2-year associate degree or 2 years of relevant accounting experience
• 4 years of industry experience or 4-year Accounting Degree

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License).