HR Specialist

Union Bank of Michigan


Date: 8 hours ago
City: Grand Rapids, MI
Contract type: Full time
Description

Position Summary

The HR Specialist assists with the day-to-day operations of the human resources department, including the administration of human resources systems, processing biweekly payroll, recruiting activities, new employee onboarding and recordkeeping.

Essential Functions

  • Administers the full cycle recruiting process including but not limited to posting job openings, identifying qualified candidates, conducting interviews (in-person, phone, video) and extending offers of employment.
  • Processes bi-weekly payroll and ad-hoc payroll on a timely basis
  • Responds to requests such employment verifications, unemployment claims, payroll garnishments, insurance, etc.
  • Maintains the HRIS, benefits system and electronic personnel files, and generate reports as needed
  • Reviews & reconciles monthly vendor invoices and resolves discrepancies as needed
  • Maintains onboarding program and onboards new employees. Offboards employees as necessary.
  • Participates in developing & maintaining organizational guidelines and procedures
  • Assists in implementing employee programs including but not limited to training, benefits and recognition.
  • Stays up-to-date with federal and state payroll, employment law and compliance requirements
  • Produces reports and tracks HR/Payroll-related information.
  • Communicates with internal team members, timely response to inquiries, determining needs and finding solutions.
  • Coordinate and schedule various meetings, trainings and/or events
  • Responds to incoming calls and emails in a timely manner
  • Assists with orientation, onboarding and ongoing training as necessary.

HR Compliance

  • Asist with maintaining, developing, implementing consistent application and compliance with policies and procedures and state and federal employment regulations.
  • Provide assistance with HR audit inquires this includes but is not limited, answering all audit inquires completely and timely, pulling reports, gathering & submitting requested data, assisting with management responses and ensuring post audit follow-up is completed and action items are addressed and solutions implemented.

Project Management

  • Support the UB Positive Program, Union Bank’s employee recognition program by helping coordinating events and activities for employees.
  • Support the UB Well Program, Union Bank’s employee wellness program by coordinating events and activities for employees.
  • Manage the HR SharePoint drive in accordance with department strategy.
  • Other strategic objectives as assigned.

Requirements

Other Functions

  • Familiar with and abides by all bank regulations including but not limited to BSA/AML and OFAC.
  • Performs other duties and responsibilities as assigned.

Working Conditions of the Job

  • Stationed at desk 75% of working time.
  • No specific hazards.
  • No unusual physical exertion required.
  • Ability to travel within market areas to attend meetings as needed.

Job Qualifications

  • Excellent written, verbal, and interpersonal communication abilities
  • Exceptional attention to detail
  • Proficiency in Microsoft Office Suite, human resources and payroll systems
  • Intermediate to Advanced Microsoft Excel Skills
  • Demonstrated ability to learn new software and tools
  • Ability to manage multiple projects and complete projects timely and accurately
  • High level of integrity and judgment when handling confidential/sensitive information
  • Understanding of state and federal employment regulations
  • Ability to maintain confidentiality
  • Ability to work independently
  • Some day-time travel to UB locations
  • Familiarity w/any of the following systems a plus: Dominion, Paylocity, Employee Navigator, Performance Pro, Oncourse

Education & Work Experience

  • Associate’s Degree in business, HR, or similar field of study, preferred.
  • Minimum of 2 years human resources and HRIS experience
  • Minimum of 2 years payroll experience

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