Admissions Assistant

INTERNATIONAL ADMISSIONS (BL-INTP-IUBLA)

The Vice President for International Affairs and the teams of staff in the Office of the Vice President for International Affairs (OVPIA's) offices are the stewards of international activity across all campuses of Indiana University (IU). We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts

Within IU Global, the Office of International Services (OIS) is dedicated to helping international students and scholars achieve their goals. Our staff recruit, admit, and enroll international students from all over the world. We provide social and cultural programming and visa- and immigration-related advising among other assistance to all international students and scholars. Join our nationally recognized team and help us serve the amazing and broad-ranging international population at IU.

Read more about the Office of International Services

Department-Specific Responsibilities

• Receives and sorts incoming applicant materials via physical mail and other sources
• Uploads student information and documentation to relevant databases
• Maintains accurate applicant data in university databases, ensuring integrity of student information throughout the admissions process
• Completes review of financial documentation for international applicants and admitted students
• Maintains knowledge of multiple university databases to ensure efficient and accurate processing of student data
• Responds to email inquiries regarding application data as required
  
  

General Responsibilities

• Responds to inquiries from potential students, parents, high school teachers and counselors, and others regarding policies and procedures involved in applying for admission
• Responds to requests for additional information; determines what material best suits the needs of prospective students and mails
• Processes incoming applications and supporting documents; codes information sent for data entry; begins the process of creating applicant file
• Provides clerical support to department including filing, preparing correspondence, and acting as an informational resource
• Maintains databases and files on applicants and high schools; updating as necessary
• Generates and mails letters of acceptance, letters of rejection, and other form letters to applicants
• Verifies that applicants have paid application fee or have appropriate fee waiver and prepares transaction reports
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Skills

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

The initial period of training will take place in-person at the Ferguson International Center.

Bloomington, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$16.00 per hour

$33,280.00 annually

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Foundational

FLSA: Nonexempt

Job Function: Student Services

Job Family: Admissions & Recruitment

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234