Event Coordinator

Job Description

The Chaldean Community Foundation (CCF) improves the stability, health, and wellness of those we serve through advocacy, acculturation, community development and cultural preservation.

The Chaldean Community Foundation is seeking an event coordinator to join its Sterling Heights location. The event coordinator will plan and coordinate all aspects of CCF special events and solicit event sponsorship for the Chaldean Community Foundation.

Job Tasks And Responsibilities

• Plan and conceptualize all aspects of special events including site selection, theme, guest speakers, food & beverage, and audio/visual needs.
• Provide subject matter expertise on all aspects of event planning in various capacities (from small to large scale events).
• Engage attendees, solicitors, and prospective donors before and during events.
• Ensure that special events progress seamlessly by following established procedures and collaborating with committee members.
• Provide updates to the manager and executives on event planning.
• Conduct and maintain vendor relations with conference centers/event halls, caterers, printers, graphic designers, and other service providers.
• Solicit sponsorships for events, including managing events budget.
• Plan event with attention to financial and time constraints.
• Work with marketing team for event publicity purposes.
• Maintain and provide updates on RSVP lists.
• Attend and oversee all special events.
• Manage event set-up, tear down and follow up processes.
• Evaluate event success using outcomes to drive enhancement of future events.
• Must be able to work overtime (nights and weekends) as needed.
• Perform other duties as assigned.
  
  

Key Competencies

• Verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail
• Initiative
• Reliability
• Stress tolerance
  
  

Education And Experience

• Associate or bachelor’s degree in business, marketing, or related field preferred.
• Strong multi-tasking and time management skills to include managing concurrent tasks efficiently.
• Minimum of two years’ experience managing events and overseeing contracts for services.
• Demonstrated ability to self-start as well as work as part of a team.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to stand and walk for long periods of time during events.
• Must be able to work a variety of hours to accommodate events.
• Occasional standing and walking around the office.
• Regular bending and reaching may be required.
• Must be able to stand and walk for long periods of time during events.
• Ability to lift or carry items up to 25 pounds at times.
• Ability to operate office equipment.