Contracts Coordinator

Description

GPRS is the nation’s largest company dedicated to Intelligently Visualizing the Built World for clients throughout the U.S. What began with a single ground penetrating radar unit in the trunk of founder and President Matt Aston’s car in 2001 has grown to a $200-million company. Our firm now encompasses every area of construction site and facility safety across virtually every industry. We offer a full suite of project visualization services to help you plan, build, and manage better

PLAN - Prevent rework and delays with accurate as-built documentation, including utility maps, 3D CAD, and BIM models.

Planning & Design Services

• Reality Capture
• Existing Conditions Documentation
• 3D Photogrammetry & Laser Scanning
• Utility Mapping
• Clash Detection
  
  

BUILD - Dig, drill, and build with certainty using precise subsurface and infrastructure data.

Construction Services

• Ground Penetrating Radar (GPR)
• Concrete Scanning
• Utility Locating
• Void & Rebar Mapping
• Drone & Laser Scanning
  
  

MANAGE - Access up-to-date, layered facility records in SiteMap, available 24/7 and securely stored.

Facility & Project Management Services

• SiteMap Platform
• Virtual Floorplan & BIM Integration
• BOMA Heatmaps
• Historical Records
  
  

GPRS Purpose Statement

Our purpose, as an organization, is to provide possibility for our Team Members and Customers by intelligently visualizing the built world.

GPRS Core Values

• Integrity
• Teamwork
• Mutual Respect
• Growth Mindedness
• Safety
  
  

Job Summary

The Contracts Coordinator plays a critical support role in ensuring the integrity and compliance of contractual documentation across the organization. This position is responsible for reviewing contracts, purchase orders, and project agreements to verify that terms, conditions, insurance requirements, billing protocols, and liability exposures align with GPRS standards. This role actively partners with internal stakeholders, including operations, finance, legal, and field teams—to facilitate smooth contract execution and resolve discrepancies. The Contracts Coordinator also serves as a liaison to external clients, supporting their onboarding and documentation needs, and ensuring a responsive and professional experience.

Job Goals

• Prioritize and manage incoming requests to ensure timely and efficient contract support.
• Partner with internal stakeholders and external clients to align agreements with organizational objectives.
• Balance client needs with company risk tolerance to support compliant and effective contract outcomes
• Assist with negotiating terms and red-lining contracts to support the approval process
  
  

Job Responsibilities

• Review contracts, purchase orders, and project agreements for alignment with company standards, including terms, insurance, billing, and liability.
• Maintain organized and accessible contract records to support operational transparency and audit readiness.
• Collaborate across departments to resolve contract-related issues and support operational goals.
• T rack contract lifecycle milestones to ensure timely renewals, amendments, and terminations, proactively alerting stakeholders to upcoming deadlines or required actions.
• Support compliance audits and reporting by compiling contract data, verifying documentation accuracy, and assisting with internal or external review processes.
• Facilitate client onboarding documentation by coordinating the collection, verification, and submission of required forms, certificates, and agreements to ensure readiness for project launch.
  
  

Qualifications

• Minimum 2-year college degree, preferred or 2 years of work experience in an administrative support position.
• Minimum 1 year of direct work experience in an office setting.
• Demonstrated experience in Adobe to manage and create edits to contracts
• Ability to learn and work within proprietary software systems, previous experience managing tasks within a ticketing system preferred.
• Proficiency Microsoft Office Suite and document management systems, with attention to detail and data accuracy.
• Strong organizational and prioritization skills to manage multiple incoming requests and maintain accurate records.
• Effective communication and negotiation abilities to collaborate with internal stakeholders and external clients.
• Working knowledge of contract terms, insurance requirements, and risk management principles, preferred.
• Ability to handle a diverse, high-volume workload
• Ability to display professionalism when communicating with clients and coworkers
• Work effectively in a team environment, assisting others when needed
  
  

We offer full medical, dental, and vision insurance with day-one coverage, 401k with company matching beginning on day one, Life, Short-Term, and Long-Term Disability at no cost to our employees, paid holidays, paid time off, leadership development training programs and additional benefits to support our strong commitment to the development of each team member.

GPRS is an Equal Opportunity employer