Administrative Assistant | Warehouse Associate

Our client is a Brazilian company that operates as an ecosystem of tire solutions, combining technology, logistics, and innovation to transform the mobility experience in Brazil and abroad.

Daily Duties & Responsibilities:

Operations and Logistics Support

• Review and manage signed invoices from delivery and pickup clients.
• Confirm receipt of payments and update administrative records in Salesforce.
• Support drivers with operational needs.
• Ensure the logbook and route spreadsheets are regularly updated.
• Manage and monitor fuel expenses and ensure budget compliance.

Customer Service and Office Operations

• Provide customer support and resolve issues promptly.
• Process payments and send payment links.
• Oversee incoming payments, cash flow, and check deposits, ensure they are processed correctly and on time.
• Ensure regular updates and planning based on the spreadsheets shared with the Finance Department.
• Oversee operations at SNAP FINANCE, managing client credit applications, processing documentation, and ensuring timely completion of financing procedures.
• Provide support for Alysson and Dani as required.

Accounts Payable, Budget Management & Finance Support

• Enter daily expense transactions in SAP for both U.S. branches, and all U.S. corporate credit card charges, submitting them according to system deadlines.
• Verify and organize invoices and receipts for accuracy and budget adherence.
• Analyze budgets and reallocate funds as needed.
• Ask for payment provisions when needed and track operational spendings.
• Coordinate with Dani payment processes and monitor deadlines.
• Maintain documentation and records for all payments.
• Organize purchase requests and manage the vendor database.
• Ensure procurement complies with internal budget policies before sending them to approval.
• Follow up on approvals to ensure timely payment of all expenses.
• Maintain spreadsheets and financial reports for cross-departmental use.
• PEX expenses control.

Warehouse and Facility Support

• Monitor and manage supply inventory to prevent shortages.
• Manage quotations and help to coordinate the hiring of services for facility maintenance.

E-commerce Support

• Enter and track freight invoices related to U.S. e-commerce operations, ensure timely provisioning of payments.

HR Support

• Provide support to the HR department by ensuring all necessary timecard adjustments are completed.
• Act as the HR point of contact for U.S. operations, providing necessary support with the payroll platform.

Benefits:

• Health Insurance