Administrative Assistant Manager

Position Summary

A dynamic and growing company is seeking a detail-oriented Administrative Assistant Manager to lead daily office operations and support executive leadership. Ideal candidates will have hands-on experience opening new offices, managing logistics, and overseeing business insurance. This role is key to ensuring smooth operations, compliance, and a professional workplace environment.

Key Responsibilities

• Oversee daily office operations to ensure a smooth and efficient workplace
• Lead logistics for office openings, relocations, and expansions, including vendor coordination, lease management, and IT/telecom setup
• Collaborate with the Vice President on business insurance renewals and serve as a primary contact for brokers and providers
• Develop and maintain office policies, procedures, and compliance standards
• Partner with executives to support company-wide initiatives and administrative needs
• Manage contracts, vendor agreements, and office supply procurement
• Oversee office facilities, security access, and space planning
• Act as a liaison between departments, vendors, and external partners
• Ensure compliance with company policies and legal requirements
• Perform other duties as assigned
  
  
  

Qualifications

• 5+ years of office administration experience, including 2+ years in a senior or lead role
• Japanese language proficiency (spoken, read, and written) is required
• Proven track record in opening and managing office locations, including logistics and vendor coordination
• Strong knowledge of business insurance policies, compliance, and claims handling
• Excellent organizational, communication, and problem-solving skills
• Proficient in Microsoft Office Suite; experience with office management tools preferred
• Ability to handle confidential information with discretion
• Strong interpersonal skills and experience working directly with executives
  
  
  

SALARY

USD 70,000-90,000 + Discretionary Bonus

LOCATION

Torrance, CA

WORK HOURS

Mon-Fri, 8:30AM-17:30

Benefits

• Health and dental insurance
• 401(k) Retirement Plan
• Paid Vacations
• Paid Holidays
  
  
  

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