Administrative Assistant- Student Support Services
Virginia's Community College System
Date: 3 weeks ago
City: Portsmouth, VA
Salary:
$15
per hour
Contract type: Part time
Posting Details
Posting Summary
Working Title Administrative Assistant- Student Support Services Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 295W5158 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Portsmouth - 740 Hiring Range $15.00 per hour, part time Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Availability needed Monday-Friday 9am-5pm
26hrs, part time
Sensitive Position No Job Description
Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.
Position Summary
The Open Door, Student Support Services Department is seeking a part-time Administrative Assistant to provide administrative support on the Portsmouth campus. The successful candidate shall possess office experience, preferably in an academic setting. Confidentiality is a must as the successful candidate will have access to confidential information. This position requires someone who is detail-oriented, organized and interested in learning the state procurement system. Must have the ability to change priorities as needed, work independently, and read and create Excel documents and other correspondence as requested
Functions
Pull student data from SIS to process student applications for admission to ODP
Respond to the Director's need for monthly and annual reports; student information input when requested
Communicate with students via phone, email and social media;
Act as role model to the students in the program;
Act as a liaison between the program's academic advisor and the student;
Ensure students receive program information in a timely manner.
Carry out all administrative support functions
Maintain friendly relationship with staff, students, and faculty
Participate in TRIO events in cooperation with staff and faculty.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
Resourceful and able to work independently in the absence of supervisor.
Moderate to excellent ability to use the applications in the Microsoft Office Suite to include Word, Outlook, Adobe PDF, and Excel.
Demonstrated ability to effectively communicate orally and in writing.
Demonstrated ability to create and keep databases for use in tracking information such as confidential student data, fiscal expenditures, and inventories
Additional Considerations
N/A
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A
Posting Detail Information
Posting Number WGE_2797P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/01/2025 Job Close Date 10/17/2025 Open Until Filled No Agency Website TCC.EDU Contact Name Lizette White Email [email protected] Phone Number Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/89383
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Summary
Working Title Administrative Assistant- Student Support Services Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 295W5158 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Portsmouth - 740 Hiring Range $15.00 per hour, part time Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Availability needed Monday-Friday 9am-5pm
26hrs, part time
Sensitive Position No Job Description
Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.
Position Summary
The Open Door, Student Support Services Department is seeking a part-time Administrative Assistant to provide administrative support on the Portsmouth campus. The successful candidate shall possess office experience, preferably in an academic setting. Confidentiality is a must as the successful candidate will have access to confidential information. This position requires someone who is detail-oriented, organized and interested in learning the state procurement system. Must have the ability to change priorities as needed, work independently, and read and create Excel documents and other correspondence as requested
Functions
Pull student data from SIS to process student applications for admission to ODP
Respond to the Director's need for monthly and annual reports; student information input when requested
Communicate with students via phone, email and social media;
Act as role model to the students in the program;
Act as a liaison between the program's academic advisor and the student;
Ensure students receive program information in a timely manner.
Carry out all administrative support functions
Maintain friendly relationship with staff, students, and faculty
Participate in TRIO events in cooperation with staff and faculty.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
Resourceful and able to work independently in the absence of supervisor.
Moderate to excellent ability to use the applications in the Microsoft Office Suite to include Word, Outlook, Adobe PDF, and Excel.
Demonstrated ability to effectively communicate orally and in writing.
Demonstrated ability to create and keep databases for use in tracking information such as confidential student data, fiscal expenditures, and inventories
Additional Considerations
N/A
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A
Posting Detail Information
Posting Number WGE_2797P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/01/2025 Job Close Date 10/17/2025 Open Until Filled No Agency Website TCC.EDU Contact Name Lizette White Email [email protected] Phone Number Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/89383
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you willing to work at our Portsmouth campus?
- Yes
- No
Required Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Alternative Hiring Process Letter
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