Cash Applications / Accounts Receivable Clerk

Description

Prosource, the Midwest region’s leading business technology solutions provider, has been awarded a Top Workplaces honor by The Enquirer from 2020-2025. The list is based on employee feedback gathered through a third-party survey administered by employee engagement technology partner Energage, LLC.

Major Goals And Responsibilities

Daily application of deposits in cash, checks, credit cards and ACH/EFT. Accurate and timely payment application of all invoices related to the company’s business. Daily bank statement analysis. Manage assigned Accounts Receivable. Special projects as assigned.

Requirements

Essential Activities:

Cash Application (45%)

• Apply daily receipts to customers’ accounts, reconcile differences (short pays, double pays, etc.), and enter banking transactions from daily bank report and lockbox
• Scan checks daily using bank scanner
• Verify upon completion that amounts applied to customer’s accounts equal to cashbook report and bank electronic scanner software
• Checks incompatible with scanner are taken to bank weekly
• Work unapplied cash reports with explanation of why payment is on account. Send out weekly Unapplied Report
• Manage Credit Holds on Customers who are past due
  
  

Accounts Receivable Support (45%)

• Manage book of Customers to ensure accounts are current.
• Communicate with Customers on past due balances
• Resolve invoice questions from Customers
• Manage Leasing Fleet accounts
• Work with AR Team as directed
  
  

All other duties as assigned (10%)

• Scanning of checks & banking documents into OnBase
• Special projects as assigned
  
  

People Managed

• None
  
  

Primary People Contacts

• All team members
• Leasing Partners
• Customers
  
  

Behavioral Traits, Attitudes And Skills Required

• Detail oriented and works well with repetitive tasks
• Like a structured environment
• Team player with positive attitude
• Pleasant and courteous phone manner
• Strong math skills, likes to work with numbers
• Good communication and problem-solving skills
• Ability to be flexible, dependable
• Ability to multi-task, strong organizational skills
• All tasks will be carried out ethically, legally, and professionally
  
  

Toughest Part Of The Job

• Frequent interruptions
• Reconciliation of invoice discrepancies
• Problems solving cash applications questions
  
  

Prerequisites (i.e. Education, Experience)

• High School education, or equivalent
• Prior experience in office / customer service environment
• Microsoft Office Suite skills preferred
• Valid driver’s license
  
  

Physical Requirements

• Must be able to sit, stand or stoop for long periods of time.
• Must be able to lift 20 pounds.
  
  

Compensation Methods

• Hourly wage and bonus plan performance compensation.