Executive Assistant

The City of Lincoln Council are looking for an Executive Assistant to provide a dedicated personal assistant service to the Council's senior officers. The successful candidate will play a vital role in supporting the Councils senior leadership. You will be responsible for managing complex diaries, coordinating meetings, preparing documents and ensuring the smooth running of daily operations. This position requires someone who thrives in a fast-paced environment and is confident at managing multiple competing priorities. Excellent organisational skills, attention to detail, strong communication abilities and a high level of professionalism are essential for this role.

This is a part-time position, working 25 hours per week. Specific working days and hours are flexible and can be negotiated to suit both the successful candidate and service needs.

Key responsibilities

• Managing complex diaries, meetings and correspondence for senior leaders.
• Acting as the first point of contact for internal and external enquiries, including MPs and elected members.
• Handling sensitive and confidential information with integrity.
• Supporting directorate projects and private sector boards.
• Coordinating complaints, monitoring responses and identifying service improvements.
• Producing agendas, minutes and action plans for key meetings.
  
  

The successful candidate will be able to demonstrate

• Proven experience supporting senior management in a busy office environment.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage competing priorities.
• Experience in project support, minute-taking and stakeholder engagement.
• Confidence in handling sensitive issues and working with discretion.
• Proficiency in Microsoft Office.
• A flexible, team-oriented approach with a commitment to customer care.
• 4 GCSEs (A-C) including English and Maths or equivalent.
• NVQ Level 3 in Business Administration or equivalent PA qualification.
  
  

Benefits we offer

• Flexible working options / Flexi time scheme.
• Generous annual leave entitlement plus bank holidays.
• Local government pension scheme (currently 23.4% employer contribution).
• Employee online discount scheme (including cinema, retail / supermarkets and homeware / tech).
• Health and Wellbeing support.
• Sustainable Travel Options (Tax free bike scheme and discounted City parking).
  
  

For an informal discussion, please contact Claire Turner (Business Management & Executive Support Team Leader) on [email protected]

In order to complete your application, please download and read the job description attached. You will find the essential criteria required for the role in the person specification section, so please ensure you address this in your supporting statement.

All external candidates are subject to satisfactory pre-employment checks and a 6-month probationary period.

Please be aware that the City of Lincoln Council does not hold a UKVI sponsor licence and is therefore unable to sponsor work visas. If you think you may require a visa to work in the UK, please refer to UK Visas & Immigration before applying as you may be eligible to work in the UK via an alternative visa route.

As a Disability Confident Scheme employer, we guarantee to interview all disabled applicants who meet the essential criteria for the vacancy.