Administrative Assistant Sr.- Tyler

Overview

The US Oncology Network

is looking for a

Administrative Assistant

 to join our team at

Texas Oncology

• This full-time position will support our Tyler location.
  
  

This is a full-time position and the typical

work week is Monday through Friday, 8a-5p.

This position can be a level 1 or Sr based on candidate experience.

As a part of

The

US Oncology Network

Texas Oncology

delivers high-quality, evidence-based care to patients close to home.

Texas Oncology

is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." in their fight against cancer. Today,

Texas Oncology

treats half of all Texans diagnosed with cancer on an annual basis.Â

The

US Oncology Network

is one of the nation's largest networks of community-based oncology physicians dedicated to advancing cancer care in America.

The

US Oncology Network

is supported by

McKesson

Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

Join a Team That Invests in Your Future

At Texas Oncology, we recognize the long-term impact of our people and are committed to rewarding performance and potential. That's why select roles may be eligible to participate in our Long-Term Incentive Plan (LTIP): an incentive program designed to attract, retain, and reward top talent.

What is the Long-Term Incentive Plan (LTIP)?

Long-Term Incentive Plan (LTIP): is an incentive program that typically vests over a three-year period and is tied to both individual performance and the operational success of Texas Oncology. Awards are discretionary and based on your position, performance, and potential for future career growth at Texas Oncology. Awards are reviewed and approved during the annual compensation review. LTIP awards are subject to your continued employment through the award payment date, and are governed by the written terms and conditions of the LTIP document.

What does the Administrative Assistant do? (including but not limited to)

Under direct supervision, provides administrative and staff support services for the department. Handles administrative tasks for projects, programs or processes specific to the operating unit served. Keeps records, statistics and files according to standardized procedures and requirements. May be the contact person for information on administrative processes. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. This is not a secretarial position.

Responsibilities

The essential duties and responsibilities (including but not limited to):

• Provides administrative support for special projects to include research, compiling data, preparing standard reports. Solves routine problems, referring more complex issues to the next level.
• Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.
• Composes, prepares, and proofreads correspondence, office memos, and reports on the computer; maintaining confidentiality when required. Routinely updates documents to keep up with changes in processes or programs.
• Handles all administrative detail to support programs or processes under the direction of a manager. Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes.
  
  

Is

included in discussions regarding processes quality and improvement.Â

• Designs, implements, and updates forms for use within the office by applying knowledge of software applications. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed.
• Receives invoices and reviews for accuracy, provides codes for payment or tracking, completes approval documentation and obtains authorized signatures. Forwards records to accounting for processing, expedites payments and files in appropriate records system.
• Takes charge of program or department calendars and schedules meetings and appointments as necessary. May make meeting arrangements or coordinate needed changes.
• Communicates with all levels of management on information relating to projects and other requests. Acts as a liaison between management and other staff.
• Documents actions, processes and procedures supporting processes and programs. Uses and maintains databases and on-line records. Maintains accuracy of hardcopy and
  
  

on line

records.

Qualifications

The ideal candidate for the Administrative Assistant position will have the following background and experience:

Level 1

• Associate's degree in business, office administration, or secretarial program required.
• Minimum of three years of office administration experience.
  
  

Level Sr

(in addition to level 1 requirements)

• Minimum of five years of office administration experience.
• Typing speed of 55+ WPM
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves frequent contact with management and staff.