Category Associate (Procurement Consultant)

PURCHASING (UA-PUR-IUBLA)

This Category Associate position is a beginning buyer role.

Department-Specific Responsibilities

• Initiates and creates university contracts for Maintenance, Operations, and Repairs (MRO) on a university-wide basis.
• Reviews proposed contracts and may be involved in assisting with the preparation of Requests for Proposal (RFP) and Requests for Quotes (RFQ)s, as well as negotiates terms and conditions of the contracts with suppliers and departments to include budget, forms, expense sharing (e.g., travel) and other supporting documents.
• Tracks, monitors, and takes actions regarding the status of RF(x) and of contracts in the review and amendment process as required.
• Maintains complete documentation necessary to meet audit requirements and will have oversight and BUY.IU approval authority for orders up to $100,000.
  
  

General Responsibilities

• Places purchase orders and approves procurement invoices to procure supplies and services for department or operational area; may secure cost savings through price negotiation.
• Analyzes prices of current and potential vendors and makes recommendations on new vendors based on departmental needs.
• Acts as a liaison between university departments and vendors.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and determines how to correct issues; independently corrects basic issues.
• May provide assistance to Procurement Assistants.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree
  
  

Preferred

WORK EXPERIENCE

• Some experience in relevant field
  
  

Skills

Required

• Proficient communication skills
• Demonstrates time management and priority setting skills
• Instills commitment to organizational goals
• Ability to influence internal and/or external constituents
• Possesses flexibility to work in a fast paced, dynamic environment
• Promotes information sharing
  
  

Preferred

• Proficient with Microsoft Office
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana or Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change based on university policy and the department's business needs.

$51,600 per year

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: Finance

Job Family: Procurement

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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