Executive Assistant, R&D

AskBio Inc., a wholly owned and independently operated subsidiary of Bayer AG, is a fully integrated gene therapy company dedicated to developing life-saving medicines and changing lives. The company maintains a portfolio of clinical programs across a range of neuromuscular, central nervous system, cardiovascular, and metabolic disease indications with a clinical-stage pipeline that includes investigational therapeutics for congestive heart failure, limb-girdle muscular dystrophy, multiple system atrophy, Parkinson’s disease, and Pompe disease. AskBio’s gene therapy platform includes Pro10, an industry-leading proprietary cell line manufacturing process, and an extensive array of capsids and promoters. With global headquarters in Research Triangle Park, North Carolina, and European headquarters in Edinburgh, Scotland, the company has generated hundreds of proprietary capsids and promoters, several of which have entered pre-clinical and clinical testing.

Our vision: Pioneering science to create transformative molecular medicines.

Our mission: Lead innovative science and drive clinical outcomes to transform people's lives.

Our Principles

• Advance innovative science by pushing boundaries.
• Bring transformative therapeutics to patients in need.
• Provide an environment for employees to reach their fullest potential.
  
  

Our Values

• Be a Pioneer. We are not afraid of the impossible and to innovate to make gene therapies accessible to those in need.
• Cultivate Collaboration. Strive to be the best teammate, actively listen, openly communicate, and embrace diverse points of view.
• Embrace Responsibility. We are humbled by the enormity of our mission. We hold a relentless commitment to advance science and clinical outcomes for our patients, families, and caregivers.
• Raise the Bar. Continuously drive improvements and efficiencies. Seek and provide constructive feedback. Have a bias for learning and action.
• Act with Uncompromising Integrity. Be honest, transparent, and committed to doing what’s right in every situation. Make clear commitments and follow through.
  
  

Position Summary

The Executive Assistant to the Chief Scientific Officer will be the single point of contact for the administrative needs of the CSO here at AskBio. The ideal candidate must be able to arrange travel and meetings of the CSO across sites/geographies, demonstrate leadership and strong collaboration with administrative colleagues throughout the organization at AskBio and Bayer, and have the flexibility to respond to shifting priorities with great frequency in a fast-paced environment.

This position is based at AskBio’s Headquarters in RTP, North Carolina.

Job Responsibilities

Travel Management:

• Full travel management and planning across multiple sites and geographies of AskBio and Bayer. This includes research options and book flights, car, hotel, passport / visa(s), entertainment / dinners and ensures all itineraries and details are added to exec calendars / schedules
• Complete expense reports and / or check requests, process invoices. Review Purchase Orders and track project expenses
  
  

Calendar Management

• Full global calendar management (calendar owner) includes scheduling all meetings (internal / external), logistical details such as scheduling across time zones, resolving conflicts, accepts meetings, maintains and manages executives' calendar to be current and up to date.
• Schedule meetings, appointments, and travel worldwide.
• Collects and provides prep in advance for exec which includes agendas, objectives, reports and materials as required.
  
  

Meetings & Events

• Coordinate meetings, events, and off-sites including but not limited to scheduling and agenda prep and dissemination
• Provide CSO with consistent meeting reminders and details for each meeting.
• Ensure meeting room and Teams calls are set up as planned prior to meeting, ensure IT / Equipment fit meeting requirements, assisting with start of meeting includes turning on equipment, starting Zoom / conference call connection, ensuring participants in attendance.
• Order food, secure locations and set up, secure equipment resources needed, coordinate hotel and transportation services.
• Facilitate transitions between contacts and greet guests as appropriate.
  
  

Communications

• Develop a solid understanding of the complex, global environment and stakeholders at AskBio and Bayer
• Interact credibly with individuals inside and outside of the company
  
  

Other Responsibilities (including But Not Limited To)

• Maintain team emails distribution lists
• Manage highly confidential and sensitive information
• Create and maintain org charts
• Assist with passport and visas as needed
• Manage vacation schedules
• Order office supplies and equipment where needed
  
  

Minimum Requirements

• Bachelor’s degree and 5+ years’ administrative support experience OR High School Diploma and 9+ years’ administrative support experience
• Unrivaled organization skills with a keen ability to prioritize and juggle tasks and projects
• Experience arranging and managing domestic and international travel
• Strong experience and expertise using the MS Office suite (Outlook, PowerPoint, Excel and Word), Teams, SharePoint and Concur (Travel and Expense).
• Maturity and discretion to manage and maintain confidential and sensitive information
• Advanced communication skills, both verbal and written
• Works well collaborating with others and networking with senior key internal / external stakeholders
• Proven dependability, reliability, and resilience
• Strong sense of urgency and a record of proactively taking initiative with minimal supervision
  
  

Preferred Education, Experience And Skills

• Bachelor’s Degree in a related field
• Experience in arranging international travel
  
  

AskBio Inc. (AskBio) is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job‐related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at (919) 561-6210 or sending us an email at [email protected].

Agencies: Please do not contact any employee at AskBio about this requisition. Any resume submitted by a recruitment agency to any employee at AskBio, through any medium, will be deemed the sole property of AskBio unless the agency was engaged by AskBio Talent Acquisition team to recruit for that position. All agencies must have a prior executed service agreement with AskBio prior to any search engagement. If a candidate who was submitted outside of the AskBio agency process is hired by AskBio, no fee or payment of any kind will be paid to the agency.