AP Specialist

Soni


Date: 10 hours ago
City: Brooklyn, NY
Contract type: Full time
Well-established growing Construction Firm is looking to add an AP Specialist to the team. The Accounts Payable Specialist is responsible for processing and managing accounts payable transactions accurately while adhering to Company policy. The role reports directly to VP of Finance and Assistant Controller.

Responsibilities:

  • Receive, review and process invoices accurately and efficiently with Company policy
  • Verify the accuracy of invoice details, including pricing, quantities, and terms
  • Match purchase orders (POs), delivery receipts and other supporting documents to invoices
  • Communicate effectively with vendors to resolve any discrepancies or issues related to invoices
  • Maintain positive relationships with vendors and address inquiries in a timely manner
  • Prepare and process weekly/monthly payment runs, ensuring adherence to payment terms
  • Collaborate with the Accounting team to manage and prioritize payment schedules
  • Maintain organized and up-to-date records of accounts payable transactions


Prepare vendor lien waivers

  • Assist in the reconciliation of vendor statements and resolve discrepancies
  • Process employee expense reports, ensuring compliance with Company policies
  • Verify receipts and supporting documentation for accuracy and completeness
  • Adhere to Company policies, procedures and accounting regulations
  • Assist in internal and external audits by providing necessary documentation and information
  • Generate regular reports on accounts payable activities for management review
  • Contribute to the improvement of financial reporting processes


Requirements:

  • Basic understanding of accounting principles preferred, but not required
  • Vista/Quickbooks preferred, but not required
  • Microsoft Office
  • Strong technical and computer skills
  • Excellent organizational and time management skills
  • Effective communication and interpersonal skills


Preferred Skills:

  • Previous experience with a construction company
  • ERP System experience


Compensation: $65,000 Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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