Project Coordinator

Incorporated in 1997, GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We are founded on the principle of providing strong business partnerships with our clients by demonstrating a committed passion for those who demand technical advice and responsive customer service that adds value to their projects.

Our mission is to build and maintain strong business partnerships by demonstrating a committed passion for the principles of high-quality customer service and professional consultation that results in optimum value to our clients. We provide our employees with just compensation and a challenging, stable work environment that embodies ongoing opportunities for them to further their individual goals. We also aim to furnish a good return for our shareholders by consistently achieving our financial objectives.

GeoTek offers a variety of jobs to build on your professional career, with multiple offices located in Nevada, California, Idaho, Arizona, and New Mexico. Our branch offices serve more than just the state they are located in, providing services across a wide region.

We are looking to fill a Project Coordinator position in our Las Vegas, NV office.

SUMMARY:

Provide as administrative support to project managers. Support project and financial operations by managing all

aspects of project billing, invoicing, and payment processing. Performing general duties including data entry, record

maintenance, and other project related tasks. Strong attention to detail, technical proficiency, and organizational

Skills Are Essential For Success In This Role.

SUPERVISION EXERCISED/RECEIVED:

Immediate Supervisor: Accounting Manager

Direct Supervisory Responsibility: None

ESSENTIAL JOB FUNCTIONS AND DUTIES:

• Utilize a variety of accounting systems and software applications to track and update all phases of
  
  

multiple projects, including work orders, labor hours, proposal numbers, invoices, laboratory data, and

related project documentation.

• Coordinate and execute accurate, timely monthly billing for multiple project managers, ensuring
  
  

compliance with contractual terms and client-specific requirements.

• Create and maintain comprehensive project files and financial documentation in accordance with
  
  

established company policies, procedures, and audit standards.

• Process client payments by recording, depositing, and accurately applying funds to corresponding invoices
  
  

within accounting systems.

• Serve as a point of contact for clients on billing-related matters, ensuring responsive, professional
  
  

communication to resolve inquiries and support client satisfaction.

• Maintain regular communication with project managers and the accounting supervisor to ensure
  
  

consistency, alignment, and timely completion of billing activities.

• Initiate and follow through on collection efforts, including contacting clients with overdue balances and
  
  

documenting all collection activities in accordance with company protocols.

• Provide clients with up-to-date information on insurance certificates, business licenses, and other
  
  

administrative documentation as needed to support project and contractual requirements.

• Assist with the assembly and distribution of final project reports, including formatting, data entry, binding,
  
  

and ensuring timely delivery in line with client deadlines.

• Apply basic accounting principles and perform detailed data entry with a high level of accuracy to support
  
  

billing integrity and financial reporting.

• Support project managers by reviewing labor and expense entries for accuracy and compliance with
  
  

contract terms prior to billing.

• Monitor contract limits, budgets, and subconsultant invoices to ensure accurate and timely billing and
  
  

prevent overages.

• Coordinate with technical staff and project managers to resolve billing discrepancies or clarify project
  
  

billing structures.

• Maintain and update client billing guidelines and contract-specific invoicing procedures in coordination
  
  

with the contracts or legal department.

• Identify opportunities to streamline billing workflows and propose improvements to current systems and
  
  

processes.

• Perform quality control checks on billing packages before submission to clients, ensuring adherence to
  
  

client and contract requirements.

• Support compliance with prevailing wage, certified payroll, and other regulatory billing requirements for
  
  

public or infrastructure projects, as applicable.

• Perform other duties as assigned by management.
  
  

EDUCATION/EXPERIENCE:

Bachelor's degree in Business Administration, Accounting, Finance, or a related field; or

A minimum of 4 years of experience in an accounting, billing, or finance (engineering industry experience

preferred).

QUALIFICATIONS (KNOWLEDGE/SKILLS/ABILITIES):

• Experience working with project-based accounting systems such as Delek, Ajera, QuickBooks, or other
  
  

ERP/accounting software used in consulting environments is highly desirable.

• Strong attention to detail with accurate data entry and proofreading skills.
• Proficient in using standard office equipment and business software applications.
• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook;
  
  

familiarity with PDF editing tools such as Nitro or Adobe Acrobat.

• Basic understanding of accounting principles and strong mathematical skills.
• Effective verbal and written communication skills, with the ability to follow instructions and communicate
  
  

clearly with team members and clients.

• Demonstrated ability to manage multiple priorities, work independently, and maintain organization in a
  
  

fast-paced environment.

• Proven ability to handle sensitive and confidential information with discretion and professionalism.
  
  

CERTIFICATIONS/LICENSE

No Required certifications or licenses.

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

Performing general physical activities related to the workplace such as talking, hearing, and seeing, especially where

one must frequently convey detailed or important information quickly and accurately. Average hearing and

conversational skills and the ability to properly receive information. Finger dexterity- the position uses repetitive

movements of the wrists, fingers, and hands. Average visual abilities that allow one to inspect and prepare

documents, manipulate tools, and operate office machinery. Position is highly sedentary and largely includes sitting,

with occasional standing, walking, and bending over. May exert up to 10lbs occasionally.

Pay Range

$5—$10 USD

GeoTek is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.