Finance Manager

We have an immediate position available for a full-time Finance Associate at a non-profit safety net organization with government and private funding. Responsibilities include accounts payable, accounts receivable, Quickbooks entry, processing donor and other financial transactions and entering into Quickbooks.

Reconciling bank and credit card statements and earned income receipts. Processing payroll with an outside firm. Assisting with compiling and preparing government reporting backup documentation. Invoicing. Processing financial assistance requests.

Position is full-time and starts immediately. Workload is steady. We want someone who is looking for a long-term home and wants to grow with our organization. Applicants MUST have substantial Quickbooks experience and be proficient at Quickbooks.

Responsibilities

Perform the daily internal bookkeeping tasks including:

• Recording daily transactions in QuickBooks Online (Deposit, Income, Expenses)
• Printing checks and other documents
• Preparing monthly and quarterly grants invoices
• Following check and cash handling procedures
• Reporting daily check payment notifications to the bank
• Assisting Finance Director with monthly bank account reconciliation
• Assisting the Finance Director with accounting or documentation problem research
• Assisting the Finance Director with audits.
• Monitoring and following the aging reports for Accounts payable and receivable
• Monitor Bank and credit card activities, paying off balances for credit cards regularly.
• Assisting Finance Director with reviewing payroll allocation.
• Assisting Finance Director with preparing and reviewing the drawdown spreadsheet.
• Answering phone calls and emails from management and other departmental personnel
• Establish and enforce proper accounting methods, policies, and principles
• Improve systems and procedures and initiate corrective actions
  
  

Working closely with other Finance Director, Executive Director, CPA, Auditors, and the Grant Administrator on various task requests

Skills

• Accounts Receivable: Invoicing, payment tracking, collections, aging analysis, and financial reporting. Ensuring accurate and timely receivable management, forecasting positive customer relations, and compliance with financial standards.
• Account Payable: Receiving and reviewing invoices, ensuring accuracy, coding, processing invoices, and coordinating with vendors for issue resolution.
• Proficiency in financial and accounting processes.
• Strong understanding of accounting principles and practices.
• Knowledge of tax and compliance regulations.
• Data analysis and financial reporting skills.
• Knowledge of cash flow forecasting.
  
  

Key Attributes Necessary For Success

• Have a strong desire to grow professionally and personally
• A resilient and entrepreneurial spirit with a growth mindset
• A true team player willing to roll up your sleeves and do what needs to be done to succeed
• Ability to work autonomously and take ownership
  
  

This is a fast-paced job with a lot of responsibility. We have a collegial working environment with a group of hard-working individuals. We are looking for an exceptional employee with good humor, flexibility, and integrity. Attention to detail is key, as is the ability to multi-task, prioritize, and track and meet regularly occurring deadlines. Exceptional references and a demonstrated ability to perform job functions are required. A background check will be conducted. This is not a remote position. Staff member is also required to have a car that may occasionally be used for work. Mileage will be reimbursed. Starting salary is $75,000 – $85,000 annually DOE with medical, dental and vision benefits provided, 403b contribution and matching as well as generous paid time off. Position begins ASAP

Send resume, cover letter and a list of three professional references to [email protected]. If we feel you are a good match for the position, you will be contacted to schedule an interview as soon as possible. Thank you for your application!

All qualified applicants will receive consideration for employment without regard to race; color; ancestry; national origin; religion/creed; sex/sexual orientation; gender; gender identity/expression, transition; political affiliation or beliefs; disability, medical condition, generic information, marital status; military/veteran status; pregnancy and conditions related thereto.; or any other characteristic protected by law (as defined by the California Fair Employment and Housing Act — Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification.