Crime Reporting Field Representative

This position is located in the Field Services Unit (FSU) in the Information Services Division located in Oklahoma City, OK.

Basic Purpose

Positions in this job family are assigned responsibilities related to providing training and assistance to law enforcement agencies and officials in the proper reporting of criminal arrests and activity and the maintenance of required records.

Major Work Duties

• Perform data quality reviews and forward results to agency for correction for all monthly Incident Based Reports for assigned agencies no later than 68 days past the due date at least 95% of the time. When applicable, verify and report to the unit supervisor that an agency has no reportable offenses for a month in accordance with unit standard operating procedures. Request late and zero letters in accordance with unit standard operating procedures.
• Plan, coordinate, and conduct individual and group classroom training of law enforcement personnel in the requirements of crime reporting procedures and techniques such as SIBRS and ODIS as required. Conduct training in at least two regional training sessions per calendar year. All trainings will be conducted in accordance with agency policy, unit standard operating procedures, and FBI data collection standards.
• Serve as liaison to all law enforcement agencies within assigned region; providing guidance, oversight, and assistance relating to collecting and reporting of criminal offenses in accordance with agency policy, unit standard operating procedures, state law, and FBI Uniform Reporting Guidelines. Provide at least one in-person or telephone agency contact per calendar quarter to all law enforcement agencies within assigned region at least 100% of the time.
• Assist law enforcement agencies in developing, implementing and managing automated crime incident record keeping systems. Provide feedback to supervisor concerning functionality of system changes as applicable.
• Serves as ODIS backup customer support and other special projects as assigned.
  
  

Typical Functions

• Conducts individual and group classroom training of law enforcement personnel in the requirements of crime information reporting procedures and techniques such as fingerprinting, UCR summary report preparation and NIBRS program reporting; and; schedules facilities and notifies attendees.
• Assists law enforcement agencies in developing, implementing and managing manual and automated crime incident record keeping systems.
• Performs audits of criminal arrest dispositions and reporting systems of local and county law enforcement agencies to ensure compliance with state law; makes recommendations and offers assistance as needed.
• Serves as liaison to law enforcement agencies, providing guidance, oversight and assistance relating to collecting and reporting of criminal arrests and dispositions.
• Performs administrative reviews of reports to verify completeness and accuracy of information submitted; coordinates the correction of errors with the submitting agency.
  
  

Level Descriptor

This is the basic level of this job family where incumbents perform entry-level work in a training capacity to build their skills in providing assistance to law enforcement agencies in meeting crime reporting requirements.

Education And Experience

Education and Experience requirements at this level consist of a bachelor's degree; or an equivalent combination of education and experience, substituting one year of experience in crime reporting, in the field of law enforcement, public relations, or data collection, auditing, and reporting for each year of the required education.

Note: Data collection, auditing, and reporting experience should include: gathering data from different sources, ensuring the data is accurate and complete, and preparing a written report concerning that data for submission to a higher authority.

Knowledge, Skills, Abilities, And Competencies

Knowledge, Skills and Abilities required at this level include knowledge of recordkeeping and report writing methods and procedures; of business English and office practices; of statistical research methods and electronic data processing; of law enforcement operations, methods and procedures; of operations of local government; and of manual and automated recordkeeping systems. Ability is required to establish and maintain effective working relationships with others; and to express ideas clearly and concisely, both orally and in writing.

Special Requirements

• Applicants must be willing and able to fulfill all job related travel normally associated with this position and complete all training requirements as prescribed by the appointing authority. The Oklahoma State Bureau of Investigation (OSBI) has determined that some positions in this job family are safety sensitive as defined by 63 O.S.
• 427.8.
• Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony
  
  

conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.