Crime Reporting Field Representative

This position is located in the Field Services Unit in the Information Services Division in Oklahoma City, OK.

Basic Purpose

Positions in this job family are assigned responsibilities related to providing training and assistance to law enforcement agencies and officials in the proper reporting of criminal arrests and activity and the maintenance of required records.

Major Work Duties

• Ensure agencies ODIS servers are operational and users are able to use the ODIS application to enter data, complete record submissions, or extract data for
  
  

special reports. Ensure the continued development of ODIS software features by coordinating user discussions of features, bugs, and development needs.

• Ensure new and existing ODIS agency server deliveries are prompt using proper documentation and tracking of internal purchasing processes.
• Ensure new and existing ODIS agencies are trained in the use of the ODIS application and functions by the use of virtual and in person
  
  

training. Ensure ODIS users are informed of solutions to common ODIS user questions and specialized use of ODIS modules.

• Ensure ODIS is demonstrated to potential new agencies to increase agencies using ODIS at law enforcement conferences and meetings.
• Ensure users contacting ODIS support are provided answers to questions related to Incident Based Reporting using the ODIS application and solve validation problems
  
  

with incident reports when needed. Cross train and assist with Incident Based Reporting Crime Reporting Field Representative duties as assigned.

Typical Functions

• Conducts individual and group classroom training of law enforcement personnel in the requirements of crime information reporting procedures and techniques such as fingerprinting, UCR summary report preparation and NIBRS program reporting; and; schedules facilities and notifies attendees.
• Assists law enforcement agencies in developing, implementing and managing manual and automated crime incident record keeping systems.
• Performs audits of criminal arrest dispositions and reporting systems of local and county law enforcement agencies to ensure compliance with state law; makes recommendations and offers assistance as needed.
• Serves as liaison to law enforcement agencies, providing guidance, oversight and assistance relating to collecting and reporting of criminal arrests and dispositions.
• Performs administrative reviews of reports to verify completeness and accuracy of information submitted; coordinates the correction of errors with the submitting agency.
  
  

Level Descriptor

This is the basic level of this job family where incumbents perform entry-level work in a training capacity to build their skills in providing assistance to law enforcement agencies in meeting crime reporting requirements.

Education And Experience

Education and Experience requirements at this level consist of a bachelor's degree; or an equivalent combination of education and experience, substituting one year of experience in crime reporting, in the field of law enforcement, public relations, or data collection, auditing, and reporting for each year of the required education.##Note: Data collection, auditing, and reporting experience should include: gathering data from different sources, ensuring the data is accurate and complete, and preparing a written report concerning that data for submission to a higher authority.

Knowledge, Skills, Abilities, And Competencies

Knowledge, Skills and Abilities required at this level include knowledge of recordkeeping and report writing methods and procedures; of business English and office practices; of statistical research methods and electronic data processing; of law enforcement operations, methods and procedures; of operations of local government; and of manual and automated recordkeeping systems. Ability is required to establish and maintain effective working relationships with others; and to express ideas clearly and concisely, both orally and in writing.

Special Requirements

• Applicants must be willing and able to fulfill all job related travel normally associated with this position and complete all training requirements as prescribed by the appointing authority. The Oklahoma State Bureau of Investigation (OSBI) has determined that some positions in this job family are safety sensitive as defined by 63 O.S.
• 427.8.
• Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.