Staffing Coordinator / Scheduler

Job Summary

The Scheduler will be responsible for creating and maintaining staff schedules, ensuring proper coverage for all shifts, and communicating scheduling changes to employees in a timely manner. In addition, they will schedule appointments and arrange transportation for elders in the Green Houses and on-call staffing responsibilities.

Accountability

• Organizational Strategy
• Model the Culture Change Principles of the Eden Alternative.
• Understand and adhere to Elder Confidentiality and HIPPA regulations.
• Attend in-service training, educational classes, and meetings as required.
• Read and comprehend instructions, correspondence and memos.
• Communicate and function in an interdisciplinary team.
• Maintain a thorough working knowledge of Community Electronic Health Record software.
• Maintain a thorough working knowledge of Community policies and procedures.
• Maintain the highest degree of personal and professional integrity.
• Know and honor Elder Rights.
• Communicate with Elders in a respectful manner.
• Respond to Elder family/visitor requests in a timely and appropriate manner.
• Make independent decisions when circumstances warrant such action.
• Provide effective and courteous service to all Elders, guests and co-workers.
• Essential Duties and Responsibilities
• Create and maintain staff schedules for nursing, caregivers, and other support staff based on facility needs and employee availability
• Ensure proper coverage for all shifts, including weekends and holidays
• Monitor and adjust schedules as needed to accommodate changes in patient needs, staff availability, or unexpected absences
• Communicate scheduling changes to staff members promptly and efficiently
• Coordinate with managers and supervisors to always ensure adequate staffing levels
• Collaborate with HR department to onboard new hires and train them on scheduling procedures
• Monitor overtime hours and adjust to minimize costs while maintaining appropriate staffing levels
• Maintain accurate records of employee schedules, time off requests, and relevant communication
• Ensure compliance with labor laws and regulations related to scheduling and overtime
• Other Duties/Responsibilities
• Schedule appointments and transportation for Elders
• Monitoring Nursing Supplies and Maintaining the Orbits Supply System, including inventory maintenance.
• On-Call staffing responsibilities including after-hours staffing, schedule maintenance, and filling shifts
• Work in the Green Houses as needed.
• Physical Demands/Working Conditions
• Able to sit, stand, bend, lift, push, pull, stoop, walk, and move frequently during working hours.
• Able to lift 40 lbs. floor to waist, lift 10 lbs. waist to shoulder, lift and carry 40 lbs., and push/pull 40 lbs.
• Able to assist in the evacuation of elders.
• Qualifications and Educational Requirements
• CNA License – Required.
• Proven experience as a Scheduler or similar role in a healthcare setting, preferably in a nursing home or skilled nursing facility.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in computer programs such as Microsoft Office and scheduling software.
• Familiarity with labor laws and regulations regarding scheduling and overtime.
• Ability to work independently and prioritize tasks effectively.
• Flexibility to adapt to changing priorities and schedules as needed.
• Strong skills in using Microsoft Office products including Excel, Outlook, Word and Teams.
  

Benefits for Full Time Employees

• Health & Nextera
• Dental
• Vision
• 401k - 3% matching
• (PSLF) Public Service Loan Forgiveness
• PTO/Sick
• ZayZoon - Earned Wage Access
• Planet Fitness Corporate Discount