Office Administrator

Job Title: Office Administrator

Organization: Visit Albuquerque

Location: Albuquerque, NM

Compensation: $18 - $22 per hour (depending on experience)

Visit Albuquerque is seeking a dynamic Office Administrator to provide exceptional customer service and high-quality administrative support for the organizations staff, clients, and partners.

This role will support Visit Albuquerques mission of strengthening the Citys economic position and providing opportunities for people in the community. Visit Albuquerque offers employees a collaborative, team-oriented culture, opportunities for growth, a strong compensation and benefits package, and the opportunity to be a part of some of the coolest events in Albuquerque. Learn more at visitalbuquerque.org

Position Overview

The Office Administrator will provide administrative support to ensure the efficient functioning of the Visit Albuquerque office, greet and assist in-person visitors to the Visit Albuquerque office, and assist with divisional administrative duties in a friendly and efficient manner.

Key Responsibilities

• Warmly greet and assist in-person guests and visitors to the Visit Albuquerque office.
• Answer multi-line phone system, forwarding calls to the appropriate person and Division in a courteous, professional manner.
• Maintain the reception area, common office spaces, and break room to be clean, welcoming, and functioning.
• Support office mailings including sorting and delivery of incoming mail, as well as the preparation and sending of outgoing mail.
• Coordinate and place supply orders for office shared areas, supplies, and company orders.
• Work with Division heads to complete and route purchase orders for payment of goods and services.
• Fulfill all tourism requests such as Visitor Guide and brochure requests which are received in the Visit Albuquerque office.
• Maintain office Visitor Guide and brochure inventories and reports in collaboration with Visitor Services Manager.
• Provide project, administrative, and clerical support to Human Resources and other departments as required.
• Assist with the employee onboarding process by procuring and activating access cards and parking placards, acquiring door signage, and assisting new employees with selecting and ordering branded apparel.
• Work closely with Administrative Assistants to coordinate and fulfill Sales mailings, and shipping of tradeshow items.
  
  
  

Qualifications

• High school diploma/GED and two years of related experience or training required
• Exhibit a strong customer service orientation and high level of professionalism
• Knowledge and appreciation of Albuquerque
• Ability to maintain confidentiality regarding sensitive information.
• Experience using common office machinery and technology including multi-line phone systems, computers, printers, copiers, and other office equipment.
• Demonstrated ability to organize, prioritize and perform multiple tasks simultaneously.
• Knowledge of Hospitality, Convention or Tourism industries is a plus.
• Embody our three key virtues of humble, hungry, and smart.
• An entrepreneurial spirit with a willingness to pitch in where needed.
• Demonstrated strong written and verbal communication skills.
• Ability to establish and maintain accurate filing systems.
• Ability to learn industry-specific software, including Simpleview software.
  
  
  

Note to Applicants: This search is being conducted by Grace Lerner of Valliant Consulting Group. Successful candidate must be able to pass an in-depth background check. If you require reasonable accommodations, please reach out to us at [email protected] and we will be happy to work with you. Visit Albuquerque is an equal opportunity employer.