Executive Assistant

Scion Nonprofit Staffing has been engaged to conduct a search for an Executive Assistant for our client, a mission-driven nonprofit organization focused on environmental conservation and community engagement. This position is hybrid (4 days onsite / 1 day remote to start, moving to 3/2) based in Long Beach, California.

POSITION OVERVIEW:

The Executive Assistant provides high-level administrative and project coordination support to the Chief of External Affairs, ensuring seamless scheduling, communication, and departmental operations. This role serves as the right hand to a senior leader, coordinating internal and external priorities, managing confidential information, and contributing to the success of donor engagement and strategic initiatives. The ideal candidate is proactive, resourceful, and thrives in a fast-paced nonprofit setting.

PERKS:

• Hybrid schedule with flexibility and collaborative team culture
• Opportunity to support a highly respected environmental nonprofit mission
• Occasional travel opportunities for special projects and events
• Inclusive and values-driven organization that invests in professional growth
• Competitive pay and comprehensive benefits package supporting work-life balance

RESPONSIBILITIES:

• Provide comprehensive executive support, including calendar management, scheduling, and travel logistics
• Manage expense reporting, reconciliation, and ensure compliance with internal policies
• Support coordination of departmental meetings, donor engagements, and special events
• Maintain organized systems for digital files, records, and confidential materials
• Collaborate cross-departmentally to support communications, development, and outreach efforts
• Anticipate needs and propose proactive solutions to optimize executive efficiency

QUALIFICATIONS:

• Proven experience providing executive-level administrative support (nonprofit experience preferred)
• Exceptional organization, communication, and time management skills
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Ability to manage sensitive information with professionalism and discretion
• Skilled in expense tracking, scheduling, and coordinating multiple priorities simultaneously

COMPENSATION AND BENEFITS:

• Pay Rate: $35–$40 per hour, commensurate with experience
• Medical, dental, vision and voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week. An employee retirement plan is also available!

HOW TO APPLY:

For immediate consideration, please submit your resume here!

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.