Recruiting Coordinator

Job Summary

The Recruiting Coordinator plays a vital role in supporting the recruiting function by maintaining organized documentation, ensuring compliance, assisting with sourcing activities, and coordinating a seamless onboarding experience for new hires. This position is key to the operational success of the recruiting team, working closely with recruiters, HR, and hiring managers to deliver an efficient and professional candidate-to-employee transition. The ideal candidate is detail-oriented, highly organized, and skilled at balancing multiple priorities in a fast-paced environment.

Essential Job Duties

• Coordinate pre-employment screenings, background checks, and new hire paperwork to ensure compliance with company, state, and federal regulations.
• Assist in preparing offer and onboarding materials; coordinate orientation sessions and ensure all required forms are completed accurately and on time.
• Maintain accurate and confidential recruiting and personnel documentation in accordance with company policies.
• Build and maintain relationships with hiring managers, providing updates and support on onboarding activities and documentation.
• Partner with internal teams to identify process improvements and enhance the overall onboarding experience.
• Track and report on recruiting and onboarding metrics to identify trends and improve efficiency.
• Support HR and recruiting compliance efforts by maintaining organized files, monitoring deadlines, and ensuring accurate data entry in ATS and HR systems.
• Assist recruiters with sourcing activities such as posting job ads, screening resumes, and maintaining candidate pipelines as needed.
• Serve as a liaison between HR, Facilities, and other departments to coordinate new hire logistics and ensure a smooth day-one experience.
• Support HR Operations and Recruiting by coordinating projects and assisting with miscellaneous departmental initiatives as needed.
• Perform other duties as assigned to support recruiting and HR operations.
  
  

Job Requirements

• Strong communication, interpersonal, and organizational skills with a focus on accuracy and attention to detail.
• Ability to manage multiple priorities and maintain confidentiality.
• Demonstrated ability to work collaboratively with internal teams and new hires.
• Proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint, and related applications) is required.
• Experience with HR-related systems such as applicant tracking systems (ATS) and HRIS platforms (UltiPro/UKG) preferred.
• Functions in a professional, courteous, and responsive manner with employees, candidates, and external partners.
  
  

Required Qualifications

Education

• High school diploma or equivalent required.
• Associate or Bachelor’s degree in human resources, Business Administration, or related field preferred.
  
  

Experience

• Minimum of 1–2 years of experience in HR, recruiting, or onboarding support roles.
• Experience coordinating onboarding or compliance-related tasks preferred.
• Familiarity with sourcing tools and recruiting workflows a plus.