Medical Records Supervisor

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it’s about hope, community, and impact. For over 50 years, we’ve been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it’s needed most.

As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

Benefits include

Competitive Compensation & Benefits

Medical, dental, vision

Company-paid life insurance

Flexible spending accounts

403(b) retirement plan

Why VCC?

• Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.
• Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.
• A robust training & development culture to help you grow and advance your career.
• A workplace built on respect, collaboration and passion for care.
• Provide direct supervision to Medical Records staff and volunteers
• Oversee job assignments and work schedules and recommend changes as needed
• Sort incoming faxes to review for new document types; seek clinical staff guidance when appropriate to ensure proper filing of documents
• Maintain knowledge of current VCC providers for purposes of understanding available PCPs and document assignment
• Compile series of weekly and monthly reports to identify any trends; develop and communicate appropriate action plans
• Immediately forward any grievances from health plan to Administration
• Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC, HIE, etc)
• Maintain and update Health Record-related forms and distribute to clinical and relevant staff (i.e. Document Scanning Guide, etc)
• Ensure medical record releases are reviewed for completeness and forwarded in a timely fashion to third party for release of information
• Coordinate with patients and outside agencies concerning medical record transfers
  
  
  

Minimum

• High School Diploma or equivalent
• Minimum one year supervisory experience in an ambulatory clinic setting
• Minimum one year experience in electronic medical records
• Knowledge of medical record law, policy and procedures and terminology
• Valid California driver’s license, current vehicle insurance and reliable transportation
  
  
  

Preferred

• Bilingual English/Spanish
• Accredited Record Technician
• Typing/data entry minimum 45 wpm
• Experience/familiarity with computers, Microsoft Office products (Word/Excel), business e-mail communication systems and internet search capabilities
  
  
  

Pay Range

• $24.00 - $28.00