Development Events Specialist

SUMMARY: Reporting to the Director of Development Events &Corporate Relations and functioning as a member of the development events and corporate relations team, this person is responsible for assisting with the development, planning, and implementation of revenue generating events across Brown University Health and its affiliates. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Under the direction of the Director of Development Events &Corporate relations and in collaboration with the development events team and hospital affiliates, assists with the the development, planning, and implementation of revenue generating events of Brown University Health and its affiliates.As directed, assists with the preparation of related business/marketing plans for Brown University Health partner special events, including assisting with development of expense and revenue budgets related to event activities. Assists with tracking expenses and revenue.Collaborates in development of event timelines, activity/project assignments, identification of resources required for successful project management, etc. Carries out tasks consistent with the project plan to ensure optimum event execution, inclusive of management of and relationship building with all vendors associated with the event.Assists in cultivation and solicitation of vendors; may negotiate terms and conditions of services to maximize cost/benefit to Brown University Health.Assists with event committee meetings; preparation, development, and distribution of agendas and working documents. Takes minutes as necessary.In collaboration with the events team, assists with the corporate solicitation process, including mailing the sponsorship packages, sending pledge reminders to sponsors, obtaining sponsor logos, obtaining sponsor guest names and sponsor stewardship (thank-you letters and follow-up).Assists with communications and follow-up related to development event recruitment, promotion, sponsorships, and volunteer management.Assists with coordination of internal/external production of collateral materials associated with events including elements of design, writing, proof reading, printing, and mailing through designated sources. Follows up to ensure accuracy, completeness and timely receipt of materials/services.Assists with the solicitation and coordination of event auctions including written descriptions, PowerPoint presentations and creation of collateral materials.Attends revenue generating event to assist in providing on-site management and supervision of activities during course of event. Assists with appropriate recognition and acknowledgment of event donors, sponsors and volunteers. Assists with providing closure to each event through written evaluations, acknowledgments, final budgets and recommendations for next year.Responsible for the business procedures associated with event related in-kind donations, contracts, invoicing, and payments.Maintains quality assurance, safety, environmental and infection control in accordance with established system policies, procedures, and objectives.Performs other duties assigned. MINIMUM QUALIFICATIONS: QUALIFICATIONS: Bachelor’s degree in management, marketing, business, or a related field is for this position preferred. Minimum of three years professional experience in a related field.Experience should demonstrate effective oral and written communication skills, critical thinking and strategy, strong leadership as well as organizational and time management skills.Proven track record coordinating special events/promotions, recruiting and managing volunteers and strong planning and execution skills.Candidate must be a self-starter and be able to work independently as well as part of a team.Desired candidate must have strong interpersonal skills necessary to effectively interact with corporate sponsors, hospital executives, volunteers, patients and families, media, and general public.Computer proficiency required including word processing, spreadsheet and database management applications, and graphic design.Raiser’s Edge experience a plus, but not required.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:Normal office environment with occasional travel to off-campus sponsor or vendor sites within and outside the State of Rhode Island.Requires valid driver’s license and dependable vehicle to travel to off-site locations.Requires flexibility to accommodate night and weekend commitments.Ability to bend, squat, climb stairs and lift up to 25 pounds occasionally.Ability to move, set up and breakdown event space and materials.SUPERVISORY RESPONSIBILITY:None. Provides functional guidance in event planning and execution to volunteer assistants.

Pay Range

$57,340.19-$94,602.87

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type

M-F 8:00am-5:00pm

Work Shift

Day

Daily Hours

8 hours

Driving Required

Yes