Executive Administrative Assistant at AnnieMac Home Mortgage

Responsibilities

AnnieMac Home Mortgage is looking to hire a Full Time Executive Administrative Assistant to provide administrative assistance to the Executive or Chief Officer. Candidates should have experience directly or indirectly related to the Mortgage Industry. This position must represent the company in a positive and professional manner. Under the direct supervision of the Senior Vice President of Sales, the job responsibilities of the Executive Administrative Assistant position include, but are not limited, to the following:

• Manage activities and responsibilities such as daily calendar appointments & reminders, phone and email communication.
• Provide clerical support such as scanning, faxing and copying.
• Manage travel arrangements such as flight, hotel and transportation.
• Maintain and alert supervisor of upcoming deadlines.
• Plan and arrange department meetings including gathering information, agenda preparation and contacting meeting participants.
• Take meeting minutes and distribute to meeting participants.
• Assist with the creation of presentations.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Assist with administrative problems by analyzing data and identifying solutions.
• Other duties as assigned.