Executive Assistant at Kanner & Pintaluga

Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southeastern United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages.

Position Summary

The Executive Assistant will provide administrative assistance to the Director of Litigation and Practice Administrator. This role assists with scheduling meetings, maintaining department templates and manuals, coordinating team events, pre-processing expense reports, and performing data entry in the firm’s case management system. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Essential Job Functions

• Continuous oral, written and electronic communication within and outside of office.
• Travel coordination.
• Coordinate and manage the scheduling of internal and external meetings such as trainings, performance reviews, corrective action meetings, and departmental events.
• Perform data entry and reporting in the firm’s case management system, including report generation, case assignments, template maintenance, and implementation of AI tools.
• Prepare and review expense reports and vendor invoices. Assist with planning and coordination of team-building activities.
• Perform other related duties as assigned.
  
  

Experience/Requirements

• Full-time, 8 am – 5 pm, M-F.
• Proficient in Microsoft Office and Adobe Acrobat.
• High aptitude for learning computer/case management systems and applications, including leveraging benefits from Artificial Intelligence.
• Ability to communicate effectively and efficiently.
• Manage heavy workload in a fast-paced environment.
• Excellent organizational skills and must be able to multitask and prioritize workload.
• Demonstrates proactive attitude with sense of urgency as necessary.
• Teamwork-oriented, including displaying a positive attitude in all tasks and when working with and assisting other team members.
  
  

Firm Benefits

The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive):

• Competitive Wage
• Paid Time Off, Holiday, Bereavement, and Sick Time
• 401K Retirement Savings Plan with Firm match
• Group Medical/Dental/Vision Plans
• Employer-Covered Supplemental Benefits
• Voluntary Supplemental Benefits
• Annual Performance Reviews
  
  

Equal Opportunity Statement

Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time — in its sole discretion. Employment is at will.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

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