Remote Camp Administrative Assistant at ExecutivePlacements.com

Job Description

The remote camp administrative assistant provides a variety administrative duties needed to provide billeting and travel to individuals from various companies, organizations, and/or departments.

Responsibilities

• Perform day-to-day services/tasks needed for billeting and travel in a remote setting.
• Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc.
• Monitor various camp alarms and contact appropriate response team in a timely manner.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Efficiently and accurately manage travel arrangements for approximately 400 to 500 employees and others as needed.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Submit personnel change forms and maintains electronic employee files.
• Assist with accounts payable and other business related tasks as assigned.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success also may be assigned.
  
  

Qualifications

• High school diploma or GED equivalent.
• At least five (5) years of directly related office experience.
• Basic knowledge of accounting functions to include TCP Payroll and Deltek Costpoint
• Excellent customer service skills.
• Ability to operate in a climate of confidentiality requiring professionalism and discretion.
• Ability to effectively operate general office equipment, PC's and type at least 45 words per minute.
• Must have at least 3 years operating commissary and have beginning knowledge POS system, to including inventory and accountability of merchandise.
• Must have intermediate experience working with Microsoft Word, Advanced Excel, the ability to create charts, pivot tables and pivot reporting.
• Reliable and dependable attendance in a remote setting.
• Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
• Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
• Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
• Contract requires employees to read, write, speak and understand English.
  
  

Working Conditions and Physical Requirements

Weather: Indoors/Outdoors - Frequently exposed to arctic conditions.

Noise level: Moderate to loud.

Description of environment: Remote camp setting.

Travel: Must be able to travel by plane and/or bus to remote camps.

Physical requirements: Must be able to lift and/or move up to 25 lbs.