Administrative Office Coord at Orange County Government

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Job Description

General Functions:

This position is responsible for coordinating division services and providing administrative support. Responsible for overseeing and coordinating staff, volunteers and interns engaged in carrying out varied assignments.

Work is performed with considerable independence under the general supervision of an assigned supervisor. Performance is reviewed through completed assignments, reports and project results achieved.

Representative Duties/Assignments:

The following are representative duties, it is not the intent to capture all duties performed by this classification.

• Provides support to reporting manager in various capacities, including but not limited to appearing at events to represent division, giving presentations in manager's absence, performing division's annual inventory, working closely with Advisory Council members, and disseminating information to and from the fiduciary agent.
• Work within the processes in the construction software, e-Builder, including reference checks, document filing, proposal review, vacation requests, change order review, etc.
• Manage the Division¿s asset inventory.
• Provide back-up support for payroll, training, p-card, and other administrative roles.
• Coordinates projects and programs for the office, designs printed materials, facilitates County's practices, prepares special events and meetings and maintains records for past and upcoming activities.
• Coordinates meetings, prepares documents, and creates agendas and meeting minutes. Posts meetings in accordance to the Florida Sunshine State Laws. Maintains constant lines of communication with Advisory Council and subcommittees for County purposes.
• Composes correspondence to County Commissioners, County Mayor, executive staff and the general public on a regular basis.
• Prepares, researches and analyzes information for reports, projects and meetings to be delivered internally and externally.
• Provides support to reporting manager in various capacities, including but not limited to: appearing at events to represent division, giving presentations in manager's absence, performing division's annual inventory, working closely with Advisory Council members, and disseminating information to and from the fiduciary agent.
• Answers questions regarding projects, grants, and policies in addition to conducting feedback surveys and providing results.
• Coordinates office services such as clerical, reception, purchasing, personnel, budget, and travel.
• Coordinates work for support staff, volunteers, and interns for day of events.
• Performs other related duties as assigned.
  
  
  

Minimum Qualifications:

High School graduate or equivalent and five (5) years of experience in related field; or any equivalent combination of relevant experience and training. Intermediate proficiency in Microsoft Word, Access, Excel, PowerPoint and Publisher. Must possess proofreading, organizational, presentation and communication skills.

Preferences:

Experience providing administrative support to executive or senior management.

Background in local or state government, public administration, or similar regulatory environments.

Proven ability to prepare official correspondence, reports, and meeting materials for executive audiences.

Skilled in preparing agendas, meeting minutes, and professional presentations for leadership.

Experience developing and maintaining tracking systems, project documentation, or records databases.

Experienced in e-Builder Construction Software or other Construction Software experience

Ability to function in a high-paced office atmosphere

Adaptable to day-to-day changes in work task priority

Ability to work well with diverse groups of people

Great communication and interpersonal skills

Self-starter

Application Deadline

Open Date: 11/07/2025

Close Date: 11/11/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 012 - From $19.36 to $24.21

FLSA Status: Non-Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.
  
  
  

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense. #INDHP

Address

400 E. South St.

Orlando, FL 32801

Notes

• May have the ability to perform duties in a remote hybrid setting**
  
  
  

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.