Assc Dean,Graduate School at NMSU Conference Services

• 502932
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Nov 21 2025 - 23:55 MST
  
  

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Position Title: Assc Dean,Graduate School

Employee Classification: Assc Dean,Graduate School

College/Division: Provost Office

Department: 380001-GRADUATE SCHOOL

Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: Commensurate with qualifications

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Exempt

Summary: The Associate Dean plays a key leadership role in shaping the graduate student experience at NMSU. This position leads strategic initiatives that support recruitment, academic success, and the professional growth of graduate students across the university. The Associate Dean works collaboratively with faculty, staff, and student organizations to create an inclusive, supportive, and innovative academic environment. This is an opportunity to make a lasting impact on graduate education and student success at a university committed to growth and transformation.

Classification Summary

The Associate Dean of the Graduate School assists in the development, administration, and promotion of the school and its programs.

Classification Standard Duties

Assist the Dean with the administration, and evaluation of the programs. Promote academic achievement and student satisfaction consistent with established education objectives, quality standards and fiscal responsibility. Supervise and evaluate assigned personnel. Responsible for assisting in the development and/or administration of budgets in areas of supervision. Seeks and pursues/motivates others to pursue potential sources of funding for the school. Serve as liaison between the school and the university community, community agencies, businesses and other groups, advisory committees, state and national groups. Ensure compliance with regulatory, corporate and Department of Education regulations. Seek/maintain degree program approval from licensing agencies, regional and national accreditation councils. Reports directly to the Dean.

Required Education, Experience, Certification/License, Equivalency

Required Education:Earned terminal degree in a directly related discipline and tenured or tenurable at the rank of professor.; Required Experience:None; Equivalency:None; Required Certification/License:

Knowledge, Skills And Abilities

KNOWLEDGE:Knowledge and understanding of principles, procedures, regulations, and standards applicable to the job. Understanding of the University's mission, vision and goals.; SKILLS:Short- and long-term planning; problem analysis and resolution; report preparation and presentation; interpersonal and organizational communication, both oral and written.; ABILITIES:Develop and maintain effective working relationships; maintain accurate and orderly records; use independent judgment and initiative; organize and direct activities.

Job Duties And Responsibilities

The Associate Dean will assist the Graduate School Dean and Associate Provost for International Affairs to:

• Provide strategic leadership and management, including representation at the Graduate Faculty Council, Associate Dean’s Academic Council, and other appropriate campus wide Committees to implement the mission of the Graduate School
• Provide leadership in graduate student life cycle that includes marketing, recruitment, admissions, retention, graduation, and certification
• Assist with updates to the Graduate Catalog, Graduate Program handbooks, Standard Operating Procedures related to admission and degree certification, and applicable Administrative Rules and Procedures
• Identifying opportunities for professional development, employment, and well-being of graduate students by working closely with Graduate Student Council and other affinity groups
• Oversee the planning, development and delivery of professional development opportunities (i.e. Preparing Future Faculty Program, Three Minute Thesis etc.), academic success (EAB Navigate 360, Graduate Student Success Series etc.), engagement, intercultural programming, and well-being of graduate students
• Assist in the selection of graduate student Scholarships and Awards
• Work with the NMSU Graduate Workers United and on Graduate Assistant policies
  
  

The Associate Dean will be communicating, facilitating, collaborating, and supporting the development of New Mexico State University (NMSU) policies to ensure that best practices are implemented in the service of graduate students, faculty members, and administrators. A segment of these policies includes the enforcement, documentation, implementation, and completion of grievance/appeal resolutions at the lowest levels possible to ensure due processes for all parties involved in situations with graduate students. The Associate Dean maintains and updates the graduate student catalog ensuring that all the information is accurate and is consistent with NMSU policies. The Associate Dean will also assume a leadership role in working with the NMSU Graduate Workers United through regular meetings, grievance reviews, and planning. These duties include ensuring that all policies, rules, regulations, and collective bargaining agreement concerns related to graduate student assistantships are updated and enforced. This work requires strong collaboration with such offices as The Office of People Relations, the Academic Departments, and the Administrative Departments. The Associate Dean works closely with the Dean in meeting the needs of graduate student admissions, retention, graduation, and certification processes. This includes awareness, knowledge, and skills in the various systems required for this work and requires direct supervision and collaboration with program staff completing these duties. The Associate Dean also assists the Dean with the administration and evaluation of all graduate programs and works to promote academic achievement and student satisfaction consistent with established education objectives, quality standards, and fiscal responsibility. The Associate Dean serves as a liaison between the Graduate School and the university community, community agencies, businesses, advisory committees, state and national groups. Other duties in support of compliance, accreditation, and licensing will be expected. The Associate Dean reports directly to the Dean but, in the absence of the Dean, becomes the designee for all Graduate School operations.

Preferred Qualifications

Prior proven experience regarding graduate education

Special Requirements Of The Position

Department Contact: Kari Bellavita

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. 

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.