Facilities Manager at Diocese of Raleigh

Job Details

Description

Position Summary:

The Basilica of St. Mary, located in Wilmington, North Carolina, has an immediate need for a full-time Facilities Manager.

This newly created position will be responsible for the safety, functionality, and cleanliness of church, parish, and school buildings and grounds by overseeing maintenance staff, coordinating repairs, and managing projects and room reservations. The Facilities Manager will also be responsible for the upkeep of building systems like HVAC, plumbing, and electrical, as well as groundskeeping, storm preparedness, and ensuring compliance with safety and building codes. This position reports to the Business Manager.

Key Responsibilities

• Maintenance and Upkeep:
• Perform and/or oversee routine, preventive, and emergency maintenance on buildings, grounds, and equipment (including HVAC, plumbing, and electrical systems).
• Ensure the facility is clean, safe, and well-maintained for all users.
• Supervise janitorial and landscaping staff and volunteers.
• Operations and Logistics:
• Coordinate the scheduling and use of parish facilities for meetings, events, and worship services.
• Ensure all spaces are properly set up, managed, and taken down for events.
• Manage relationships and contracts with external vendors and contractors.
• Project Management and Diocesan Coordination:
• Coordinate major construction and development projects in collaboration with the Business Manager and building committee.
• Act as the primary interface with the Diocesan offices regarding construction project status, progress, and financial plans.
• Manage the process for securing Diocesan approvals for projects exceeding the established financial threshold.
• Ensure all contracts for construction and major maintenance projects, are written and implemented in compliance with Diocesan guidelines.
• Oversee internal coordination, communication, and scheduling related to construction timelines.
• Safety and Compliance:
• Implement and maintain safety protocols and security procedures.
• Ensure the facility complies with all relevant safety regulations.
• Financial and Administrative:
• Manage the facilities budget and track expenses.
• Maintain accurate records of maintenance, repairs, and equipment inventories.
• Team and Communication:
• Supervise and provide direction to maintenance, custodial, and grounds staff.
• Communicate regularly with other parish and school staff to coordinate schedules and facility needs.
  

Minimum Requirements

• Five years of experience working in facilities management, project management, or property management.
• Proven experience or strong familiarity with managing construction contracts, financial planning for projects, and coordination with regulatory or Diocesan departments.
• General carpentry, plumbing, HVAC and electrical skills required.
• Possess the skills and ability to successfully resolve small to mid-sized issues directly and to prioritize, schedule and coordinate more complex work which must be outsourced.
• Demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers.
• Strong interpersonal skills and ability to work in a team environment.
• Ability to manage multiple projects using independent judgment and initiative.
• Work independently without regular direct supervision and provide excellent customer service.
• Proficient in Microsoft Suite including Excel, Outlook, and Word.
• Professional demeanor reflective of the values and mission of the Diocese of Raleigh.
• Must satisfactorily complete the required criminal background and reference checks.
• Must complete Diocese-sponsored Safe Environment Training.
  
  

Preferred Qualifications

• Practicing Catholic desired.
• Bilingual in English and Spanish desired.
  
  

In addition to a competitive salary, the diocese provides a comprehensive benefits package, including medical, dental, vision, life and long-term disability insurance, PTO, and a generous 403(b) plan.