Office Manager at Patriot Contracting of CF, LLC

Patriot Contracting & Demolition

Office Manager

Location: Ocala, FL

Make our operations your next high-impact project.

If you love turning moving parts into smooth processes, and you thrive in a fast-paced environment that blends construction and demolition, this is your opportunity to own the operational backbone of two powerhouse divisions: Patriot Contracting & Demolitions. You'll be the right hand to leadership, ensuring precision, compliance, and efficiency across projects ranging from luxury remodels and commercial builds to complex interior and structural demolition work.

Patriot Contracting & Demolitions brings excellence, integrity, and craftsmanship to every job site. Our combined expertise spans high-end residential and commercial remodels, selective and full demolition, and technical deconstruction across Central Florida. From equine estate renovations to large-scale site prep and controlled demo projects, our teams are trusted for safety, precision, and accountability. We're known for our straight-shooting communication, respect for our clients and trade partners, and commitment to doing things the right way, every time.

Our Mission & Core Values

• Integrity: Show up with purpose, be accountable, always improve.
• Caring: Lead with kindness and empathy.
• Acceptance: Be honest, open, and inclusive.
• Fairness: Be flexible and equitable in every interaction.
  
  

As the operational hub for both the construction and demolition divisions, you'll support projects ranging from high-end remodels to full demolitions of structures, pools, and mobile homes, ensuring documentation, safety records, and compliance stay sharp across both sides of the business. Your attention to detail and proactive mindset will help ensure every project, whether a custom renovation or a precision demo job, starts clean, stays compliant, and closes strong.

Responsibilities

• Handle bookkeeping, AP/AR entries, purchase orders, and job cost tracking.
• Coordinate accurate and confidential timekeeping and payroll processing.
• Maintain licenses, COIs, W-9s, vendor packets, and bonding/surety documentation.
• Support both construction and demolition project teams with scheduling, submittals, permits, and closeout documentation.
• Track and maintain safety, insurance, and regulatory records, assisting with OSHA and internal audits.
• Assist in estimating with bid documentation, subcontractor vetting, and scope clarifications.
• Manage HR paperwork, onboarding, and compliance (I-9, E-Verify, policy acknowledgements).
• Assist in creating, implementing, and enforcing the employee manual and company time-off policy.
• Track and manage employee vacation, sick leave, and time-off balances.
• Coordinate benefits and enrollments with insurance providers.
• Assist with vendor approval packages, ensuring all required documentation is received and current.
• Maintain tool and equipment inventories, vehicle tag renewals, and new vehicle/equipment acquisitions and setup (including coordination with tag agencies).
• Support asset management by updating and reconciling equipment and asset lists.
• Assist with bonding-related accounting and documentation; prior bonding knowledge is a plus.
• Liaise with clients, subcontractors, and suppliers professionally and promptly.
• Maintain calendars, calls, and email routing with accuracy and urgency.
• Continuously refine templates, SOPs, and dashboards for speed and clarity.
• Champion a culture of precision and safety, supporting both construction quality and demolition control standards.
  
  

Qualifications

• 3 or more years in office management, admin lead, or similar role; construction or demolition industry experience is a strong plus.
• Working knowledge of bookkeeping basics (AP/AR), payroll coordination, and document control.
• Familiarity with insurance, bonding documents (COIs, surety requests), and safety documentation, or eagerness to learn quickly.
• Tech-savvy with spreadsheets and cloud tools; detail-driven with excellent follow-through.
• Clear communicator, calm under pressure, and comfortable partnering with field teams.
• High integrity, discretion with sensitive information, and a continuous-improvement mindset.
  
  

Compensation & Schedule

• Full-time, on-site (Ocala, FL).
• Hourly, non-exempt.
• Pay Range: $20 to 30 per hour, based on experience and qualifications.
  
  

Why You'll Love Working Here

You'll be part of a unified team that builds and deconstructs with purpose, empowering you to make a visible impact every day. Patriot offers the structure of a seasoned contractor with the flexibility of a growing, people-first company. You'll have real ownership over your role, support from leadership, and the satisfaction of seeing your organization run better because of you.

Patriot Contracting of CF, LLC is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law. Reasonable accommodations are available upon request for candidates during the hiring process.

Work Eligibility & Background

Employment is contingent upon work authorization in the U.S. and completion of any applicable background checks consistent with Florida law and business necessity. This position is at-will.