Administrative Assistant for Maintenance at WESTMINSTER OAKS

Essential Job Functions

Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster

Services and its communities.

• Performs office and administration duties for the department, including entering work orders into the
  
  

maintenance tracking software. Keeps track of open and closed work orders.

• Receive maintenance request via the phone and enter the request into the maintenance tracking software for
  
  

proper tracking and scheduling.

• Produce daily, weekly and monthly maintenance reports for review by the department. This includes weekly
  
  

spend-down reports.

• Process invoices/receipts according to proper account coding system. Interface with the accounting
  
  

representative for monthly matching purposes.

• Keep track of the contractor’s insurance information and W9. Maintain an up to date MSDS Book.
  
  

The above job description is not to be construed as a complete listing of the assignments and responsibilities

assigned to any employee; nor are such assignments restricted to those precisely listed in the description. This

job description may change from time to time as the needs of the organization change.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.