Project Coordinator (KSEF) at Kentucky Science & Technology Corporation (KSTC)

Job Title: Project Coordinator (KSEF)

Company: Kentucky Science and Technology Corporation (KSTC)

Reports To: Executive Director, Kentucky Science and Engineering Foundation (KSEF)

About KSTC: Since its founding in 1987, the Kentucky Science & Technology Corporation (KSTC) has been a pioneering force in driving science, technology, and innovative economic development throughout Kentucky.

Vision and Mission: We envision a future where KSTC and Kentucky are recognized as national leaders enabling high-performing innovation ecosystems, where Kentucky ranks in the top half of states for innovation-driven economic development, and KSTC is recognized among peers as setting the benchmark for others to follow. With this vision in mind, our mission is clear: We champion innovation in knowledge, talent, and investment to accelerate the state's economic growth and competitiveness, securing a better future for all Kentuckians.

About KSEF: The Kentucky Science and Engineering Foundation (KSEF) is an initiative of KSTC and it invests in people and their ideas, promoting innovation, new product development, and commercialization, to advance scientific and economic growth in Kentucky. Our team is responsible for supporting the local deep-technology entrepreneur ecosystem. Our work focuses on lowering the barriers to accessing competitive federal funding for research and tech commercialization. In contrast to equity-holding programs, we focus on accessing non-dilutive capital for the development of high-risk/high-reward innovations. The KSEF Executive Director is based in our Lexington, KY headquarters. The team has a hybrid work policy.

Position Summary: The Project Coordinator will coordinate the implementation of new and existing initiatives, managing the project lifecycle and client communications. We are seeking a creative, passionate individual with an interest in doing good and helping others do good through tech innovations. Our team needs a person that is capable of serving independently as lead project coordinator, who is highly organized with strong people skills including diplomacy and tactfulness in handling sensitive client interactions. They should have an educational background and/or related industrial, government, or non-profit experience in the areas of science, engineering, economic development, project management, and/or consulting.

As a team, we recognize that the above description may not be all-inclusive and capture all potential ideal candidates. If you are a highly organized, skilled, and passionate professional looking to make an impact in our community, we invite you to apply.

Key Responsibilities:

• Project Coordination:
• Manage program schedules, contracts, and compliance documentation.
• Track milestones, deadlines, and deliverables.
• Coordinate logistics for events, webinars, and meetings.
• Maintain consistency with KSEF’s strategic program plans.
• Reporting:
• Draft internal communications, prepare reports, and support leadership.
• Support the maintenance of accurate and up-to-date project records to support decision-making.
• Track and process reports on program performance.
• Assist in data collection and analysis.
• Administration:
• Process invoices, reimbursements, and record-keeping.
  

Required Qualifications:

• Experience in project coordination or management.
• Communication Skills: Excellent verbal and written communication to effectively engage with clients and internal teams.
• Project Coordination: Strong time management and organizational skills with the ability to prioritize multiple projects simultaneously.
• Technical Proficiency: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and the ability to use scheduling and task control tools.
• Team Collaboration: Ability to work both independently and collaboratively with multi-discipline teams.
• Data Management: Proven ability to maintain accurate records and assist with report preparation to support decision-making.
  
  

Preferred Qualifications:

• 3 years of experience in project coordination or management.
• CRM Software Experience: Familiarity with managing databases and CRM software for tracking client interactions and metrics.
• Problem Solving: Strong attention to detail and the ability to proactively identify and resolve project-related issues.
• Experience in using data analysis tools.
• Experience in writing reports.
  
  

Additional Information:

• The above statements describe the general nature and level of work performed by individuals assigned to this job. It is not an exhaustive list of all duties and responsibilities required. Other duties may be assigned as determined by management.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities.
  
  

KSTC is an equal opportunity employer and offers a competitive salary and benefits package. Applications are now being accepted and will be processed as they are received, with screening for interviews beginning immediately.