Virtual Assistant Real Estate at Pelican Realty Capital

About The Role (Remote, Contract)

We’re seeking a highly organized and detail-oriented Real Estate Virtual Assistant to support our property acquisition, marketing, and management operations. The ideal candidate will have hands-on experience with CRM systems (preferably Pipedrive) and be skilled in organizing, updating, and maintaining a comprehensive real estate property database.

You’ll play a key role in keeping our real estate pipeline up to date, ensuring data accuracy, and assisting with administrative and marketing tasks to help streamline business operations.

Key Responsibilities

• Manage and update property and client data in Pipedrive CRM (or similar platforms).
• Create, organize, and maintain a database of real estate properties — including property details, owner information, deal status, and notes.
• Track leads, prospects, and follow-up activities within the CRM.
• Assist in data entry, property research, and record management.
• Coordinate and schedule appointments, calls, or property inspections as needed.
• Generate and manage property lists, reports, and summaries for internal use.
• Support marketing efforts by maintaining accurate property and contact data for email campaigns or listings.
• Communicate with team members to ensure all property and client information is current and complete.
  
  
  

Qualifications

• Experience with CRMs — Pipedrive experience strongly preferred.
• Strong understanding of real estate databases, property records, or lead management systems.
• Excellent data entry accuracy and attention to detail.
• Ability to prioritize, organize, and manage multiple tasks efficiently.
• Proficient in Google Workspace or Microsoft Office Suite.
• Strong written and verbal communication skills.
• Previous experience as a Real Estate Assistant, Transaction Coordinator, or CRM Administrator is a plus.
  
  
  

Preferred Skills

• Familiarity with real estate processes, property sourcing, or real estate marketing.
• Basic understanding of real estate investment terminology.
• Experience using spreadsheets or data management tools for property tracking.
  
  
  

This is a remote position.