Administrative Assistant 1 #00054487-23200, Full-Time, Term, in Albuquerque, NM at New Mexico Courts

Administrative Office of the Courts

Business Unit: 23200

Administrative Assistant 1 #00054487-23200, Full-Time, Term, in Albuquerque, NM

# of Positions: 1

Opening Date: 11-13-2025 - Close Date: 11-20-2025

Target Pay Range/Rate: $17.686-$22.108 per hour

The Second Judicial District Court is recruiting for an at-will, full-time, TERM, Administrative Assistant 1 #00054487-23200, for the Court Reporters and Monitors Division- Civil Monitors in Albuquerque, New Mexico. The working days/hours are Monday through Friday: 8 am - 5 pm. GENERAL STATEMENT OF DUTIES: Acting under direct supervision, performs clerical or administrative duties and assists the public. This position is assigned to the Court Reporters and Monitors Division- Civil Monitors.

Examples Of Job Duties

The Administrative Assistant 1 is responsible for providing clerical and administrative support.

• Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.
• Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.
• Maintains a docket or calendar of deadlines and appointments.
• Manages and coordinates the timely processing of documents, correspondence, and records.
• Manages and tracks information and data using electronic databases.
• Manages and routes files and information to appropriate destination.
• Answers telephones, provides customer service, and greets visitors.
• Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.
• Takes minutes and provides support to facilitator committees, and staff.
• Compiles and prepares statistical reports or analysis.
• May act as site coordinator to coordinate services with outside vendors.
• Receipts, balances, reconciles and distributes incoming monies.
• Orders supplies and ensures equipment is maintained.
• Performs records maintenance and management to include the retention or destruction of records.
• May assist in the courtroom or with court programs.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records, basic understanding of conflict resolution techniques, excellent oral and written communications, time management, attention to detail, strong organizational skills, knowledge of office management systems, working knowledge of office equipment, ability to use MS Office, and general administrative activities.

Work Environment And Physical Demands

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.
  
  

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid vacation and sick leave up to eight (8) weeks
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
• These benefits vary by job classification or need.*.
  
  

Qualifications

• MINIMUM QUALIFICATIONS:
• Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: Two (2) years of experience providing administrative, secretarial, or clerical support, providing customer services, answering phones in an office environment, working at a front desk, handling money in office environment, and/or a related field.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
  
  

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form and proof of education to [email protected] or the address above. Required forms can be located at nmcourts.gov.

Application Forms

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms

Microsoft Word Format

Adobe PDF Format State of New Mexico Second Judicial District Court Human Resource Office 400 Lomas Blvd. NW (Third Floor/Room 325) Albuquerque, NM 87102

Proof Of Education Is Required.

The Second Judicial District Court is an Equal Opportunity Employer, and applicants selected for an interview must notify the Human Resource Division of the need for an accommodation.

EQUAL OPPORTUNITY EMPLOYER