Administrative & Operations Manager at ACARI Management Group, Inc.

Benefits:

• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
  
  
  

Position Overview

We are seeking a detail-oriented, proactive Administrative & Operations Manager to support our team and keep our operations running smoothly. This role is ideal for someone who thrives in a small-business environment, enjoys wearing multiple hats, and has strong experience in administrative and financial processes. Will report directly to the CEO and VP of the company.

Key Responsibilities

Human Resources & Payroll

• Manage employee onboarding/offboarding
• Maintain personnel records and HR compliance
• Process bi-weekly payroll
• Administer benefits, PTO tracking, and employee documentation
  
  
  

Financial & Invoicing Duties

• Prepare and send client invoices
• Assist with basic bookkeeping entries (coordination with external accountant as applicable)
• Support budget and expense reporting
  
  
  

Office & Operations Management

• Oversee office organization and supplies
• Assist leadership team with scheduling, document preparation, and administrative tasks
• Coordinate client and employee relationships
• Support CEO and VP with outreach events, document control and administrative needs
  
  
  

Qualifications

• 2+ years of experience in HR, payroll, office management, or administrative roles (experience in construction and program management industry a plus)
• Familiarity with payroll systems (ADP)
• Experience with invoicing and basic accounting software (QuickBooks)
• Strong organizational skills and attention to detail
• Ability to multitask and work independently
• Excellent communication and professionalism
  
  
  

What We Offer

• Competitive salary
• Flexible small-firm environment
• Growth opportunities as the company expands
• Paid time off, holidays, and health benefits, 401K program
• Educational opportunities